Grants Financial Analyst II (Remote) - Department of Medicine

Overview

This remote, US-based position performs post-award grant administration with moderate supervision and may assist with pre-award activities under supervision and oversight. The schedule is 40 hours per week.

Responsibilities

• Act as a liaison to accounting departments to resolve accounting issues and manage the year-end process.
• Track and maintain an online database of grants submitted, awarded, rejected, and other statuses.
• Work with principal investigators (PIs) on fund management and necessary budgetary changes.
• Approve purchasing documents and guide purchasing staff on appropriate expenditures under specific grant policies.
• Update and forecast grant expenditures for faculty grant portfolios.
• Ensure timely implementation of contracts and subcontracts by managing processes, examining information, and complying with necessary requirements.
• Create, address, and process correspondence of moderate to high complexity with granting agencies, including inquiries, carry-forward requests, change-in-effort requests, no-cost extensions, equipment purchases, and budget reallocation requests.
• Obtain signatures and forward grant financial status reports to PIs and senior leadership.
• Monitor invoices for outgoing subawards.
• Coordinate internal and external requests for grant-related information, including current biosketches, trainee information, human and animal protocol approvals, and other support.
• Close grant accounts and submit final progress reports and final invention statements, when applicable, to the appropriate agency.
• Assist with the day-to-day management of departmental grant financial operations, including accounts payable, accounts receivable, program budgets, revenue reconciliation, financial reporting, and analysis.
• Assist with pre-award activities, including:
  • Coordinating proposal submissions and gathering materials from collaborating researchers and teams.
  • Coordinating and developing proposal budgets and justifications.
  • Monitoring and adjusting Other Support documents.
  • Tracking report due dates and coordinating the timely submission of required materials.
  • Maintaining knowledge of regulatory compliance and agency and university guidelines.
  • Recording and reporting proposal and award history.
• Perform other duties as assigned.

Working Conditions

• Normal office environment.
• Typically sits at a desk or table.
• Repetitive wrist, hand, or finger movement.
• Uses standard office equipment.

The duties listed describe the general nature and level of work for this classification and are not intended to be an exhaustive list. Duties may be revised or amended at any time.

Requirements

• Bachelor’s degree, or a combination of education and/or experience may substitute for the minimum education requirement.
• 2 years of relevant experience.
• No specific certification or professional license is required.
• A driver’s license is not required.

Preferred Qualifications

• Knowledge of SUBS systems.
• Knowledge of agency guidelines.
• Experience or skills in:
  • Accounts processing
  • Adobe Acrobat
  • Analytical thinking
  • Computerized accounting
  • Grant administration
  • Grants accounting
  • Interpersonal communication
  • Microsoft Excel
  • Microsoft Office
  • Microsoft Word
  • Oral communication
  • Workday software
  • Written communication

Compensation & Benefits

• Grade: G11
• Salary range: $53,100.00–$90,600.00 annually

The salary range reflects base salaries paid for positions in a given job grade. Individual rates are determined by factors including qualifications and performance, equity with others in the department, market rates for positions within the same grade and department, and department budget.

Benefits may include:

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Health insurance packages with priority appointments and lower copays or coinsurance.
• Free Metro transit U-Pass for eligible employees.
• A defined contribution 403(b) Retirement Savings Plan, with employee and employer contributions starting at 7% for eligible employees.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, an employee assistance program, financial resources, and access to dietitians.
• Four weeks of caregiver leave to bond with a new child, along with family care resources for childcare and adult care.
• Tuition coverage for eligible employees and their families, including dependent undergraduate-level college tuition of up to 100% at the institution and 40% elsewhere after seven years of employment.

Benefits, policies, and eligibility requirements apply according to applicable plan terms.

Additional Information

External candidates receiving an offer will be required to complete pre-employment screening. Screening may include a criminal background check and, as applicable, other background checks, a drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations, and/or governmental registry checks. Offers are contingent upon successful completion of required screening.

All qualified individuals must be able to perform the essential functions of the position satisfactorily. Reasonable accommodations will be made, when requested, to enable employees with disabilities to perform the essential functions of the job, absent undue hardship.

The employer provides equal employment opportunity and access to all job titles without regard to race, ethnicity, color, national origin, citizenship where prohibited by federal law, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Location

Remote, US