Grants Financial Analyst II (Remote) - Department of Medicine

Overview

This position involves performing post-award grant management activities with moderate supervision and may assist with pre-award activities under supervision. The role supports faculty and research teams by managing grant finances, coordinating with accounting departments, and ensuring compliance with grant policies and agency requirements.

Responsibilities

• Act as liaison to accounting departments to resolve accounting issues and manage year-end processes.
• Track and maintain an online database of grants submitted, awarded, or rejected.
• Collaborate with principal investigators (PIs) to provide fund management and implement necessary budgetary changes.
• Approve purchasing documents and guide purchasing staff on appropriate expenditures according to specific grant policies.
• Update and forecast grant expenditures for faculty grant portfolios.
• Ensure timely implementation of contracts and subcontracts by managing processes and complying with necessary requirements.
• Create, address, and process correspondence of moderate to high complexity with granting agencies, including inquiries, carry forward requests, change in effort requests, no cost extensions, equipment purchases, and budget reallocations.
• Obtain signatures and forward grant financial status reports to PIs and senior leadership.
• Monitor invoices for outgoing subawards.
• Coordinate support for internal and external requests for grant-related information such as biosketches, trainee information, and protocol approvals.
• Manage closure of grant accounts, including submission of final progress reports and invention statements when applicable.
• Assist with day-to-day management of departmental grant financial operations, including accounts payable, accounts receivable, program budgets, revenue reconciliation, financial reporting, and analysis.
• May assist with pre-award activities such as coordinating proposal submissions, developing proposal budgets and justifications, monitoring Other Support documents, tracking report due dates, and maintaining knowledge of regulatory compliance and agency/university guidelines.
• Perform other duties as assigned.

Working Conditions

• Normal office environment.
• Typically involves sitting at a desk or table with repetitive wrist, hand, or finger movements.
• Use of standard office equipment.

Qualifications

Required

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum of 2 years relevant experience.

Preferred

• Knowledge of SUBS system.
• Familiarity with agency guidelines.
• Skills in accounts processing, Adobe Acrobat, analytical thinking, computerized accounting, grant administration, grants accounting, interpersonal communication, Microsoft Excel, Microsoft Office, Microsoft Word, oral and written communication, and Workday software.

Certifications

• No specific certifications or professional licenses required.

Other

• Driver's license not required.

Compensation & Benefits

• Salary range: $53,100.00 - $90,600.00 annually, based on qualifications, performance, equity, market rates, and department budget.
• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan with combined employee and employer contributions starting at 7%.
• Wellness programs including health screenings, mental health resources, mindfulness courses, employee assistance program, financial resources, and access to dietitians.
• Family benefits including 4 weeks of caregiver leave, family care resources, and tuition coverage for employees and dependents (up to 100% at the institution and 40% elsewhere after seven years).

Location

• Normal office environment; location specifics not provided.

Additional Information

• All offers are contingent upon successful completion of pre-employment screening, which may include criminal background check, drug screening, employment and education verification, physical examination, vaccinations, and registry checks as applicable.
• Reasonable accommodations will be provided to enable employees with disabilities to perform essential job functions, absent undue hardship.
• Equal employment opportunity is provided without regard to race, ethnicity, color, national origin, citizenship, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.