Head of Fund Operations – Credit Fund

Overview

The organization is seeking a Head of Fund Operations to stand up and run the operating machinery of the company’s private credit fund. This is a builder’s mandate that spans the full private fund lifecycle from formation through first close, including structuring and documentation with counsel, service-provider selection, LP onboarding, capital calls, valuation policy, reporting, and audit readiness.

This role designs the fund’s operating playbook, runs it, and documents it to institutional standards from day one, while mentoring the junior operations hires as the fund scales.

Responsibilities

Fund Formation and Structuring

• Drive fund formation with external fund counsel, including vehicle and jurisdiction selection, LPA and side letters, GP and management company setup, and the regulatory perimeter.
• Own the LPA from the operator’s seat: terms, economics, and governance mechanics, translating them into operational reality once signed.

Service Provider Stack

• Select and manage the provider stack, including fund administrator, auditor, tax advisors, banking/custody, and compliance vendors, and manage them to institutional standards.
• Own provider economics: negotiate scopes and fees; keep the fund’s operating cost model lean and LP-defensible.

Fund Operations

• Run the core machinery: capital calls and distributions, LP onboarding and KYC/AML, expense management, and cash movement controls.
• Own valuation and NAV, including valuation policy, NAV oversight with the administrator, and credit-fund specifics such as borrowing-base mechanics and leverage facility administration.

LP Reporting and Diligence Readiness

• Build the reporting stack: quarterly reporting (ILPA-aligned), capital account statements, and LP communications infrastructure.
• Keep the fund diligence-ready, including DDQ responses, operational due-diligence readiness, and the operations sections of the data room.

Compliance and Governance

• Establish the policy framework, including valuation, allocation, conflicts, and ESG/AML policies; coordinate regulatory filings with counsel; manage audit coordination.
• Design processes to withstand institutional operational due diligence, ensuring each workflow has a documented owner, control, and audit trail.

Operating Playbook and Team Building

• Codify the fund’s operating playbook with documented processes, controls, and owners for every core workflow—built for operational due diligence from day one.
• Scale the function by building out and mentoring the junior operations team (controller, fund accountants) and integrating with finance and legal teams.

Requirements

• 7+ years in fund operations, fund CFO, or fund controllership roles at private credit or other private capital funds.
• Taken at least one private fund from formation through first close—core requirement.
• Deep working knowledge of LPA terms, fund administration, capital call mechanics, and ILPA reporting standards.
• Credit-fund specifics (leverage facilities, borrowing bases, loan administration, asset-level reporting) are a strong plus.

Preferred Qualifications

• CPA, a CFA charter, or an MBA.

Compensation & Benefits

• 100% company-paid medical, dental, and vision plans.
• Unlimited Flexible Time Off.
• Comprehensive Benefits Program supporting employees’ and their families’ physical, mental, and emotional well-being.
• Personalized career roadmap and professional development through training and educational opportunities.

Location

Los Angeles, California.