Job Cost Administrator (Remote)

Overview

Reporting to the Lead Job Cost Administrator, this role captures, maintains, and analyzes project-related costs and provides project accounting support to help achieve project objectives across Universal Rail Systems (URS) and its subsidiaries.

Responsibilities

• Capture and maintain accurate project-related cost information.
• Collaborate with the Project Manager and Project Accountant to provide project accounting support and help achieve project objectives.
• Prepare, consolidate, and analyze accurate and timely cost reports, reconciliations, and cost forecasts relative to project budgets and schedules.
• Support job setup, maintenance, and closeout activities.
• Report margins by product and division and analyze estimated costs compared with actual results.
• Ensure the accuracy of job cost information and report on periodic variances and their causes, with particular focus on spending variances.
• Process requisitions from all departments and complete vendor setup packages.
• Issue and process purchase orders, enter purchase order receipts, and code accounts payable invoices.
• Respond to vendor phone calls and emails regarding invoices or payments and complete required follow-up.
• Support procurement planning by assisting Operations with vendor selection and the negotiation of payment terms and prices.
• Collect, analyze, and upload timesheets received electronically from the unionized workforce and provide information to the Payroll Administrator for processing.
• Work with the Payroll Administrator and HR Coordinator to support payroll compliance with collective agreements.
• Ensure the accurate and timely collection, entry, and verification of timesheets.
• Liaise and maintain professional external communication with clients, auditors, vendors, and other stakeholders.
• Where appropriate, liaise with internal departments and external consultants in delivering administrative and business support services.
• Ensure the confidentiality and privacy of financial records related to the organization and its customers.
• Perform other duties as required.

Requirements

• Degree or diploma in Commerce, Business Administration, Accounting, Finance, or an equivalent discipline.
• 3+ years of accounting or finance experience.
• Availability to work on statutory holidays when operationally required; a day in lieu will be provided when a statutory holiday is worked.

Preferred Qualifications

• Construction industry experience is considered an asset.

Knowledge, Skills, and Abilities

• Strong interpersonal, communication, and customer service skills.
• Knowledge of accounting and financial theories, practices, tax requirements, and applicable legislation.
• Strong General Ledger coding skills.
• Proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.
• Ability to enter, maintain, and update accounting records accurately with strong attention to detail.
• Strong analytical, critical-thinking, problem-solving, and decision-making abilities.
• Effective organizational and time-management skills, with the ability to manage multiple priorities and deadlines.
• Ability to adapt quickly in a fast-paced and changing work environment.
• Ability to work independently and collaboratively as part of a team.
• Ability to coordinate resources, schedules, meetings, and deliverables effectively and in a timely manner.
• Ability to communicate professionally with internal and external stakeholders.
• Ability to handle confidential and sensitive information with professionalism and integrity.

Location

Remote