Accounting Services Associate

Overview

This role supports the delivery of accounting services using client records. Responsibilities include performing reconciliations, processing invoices and cash applications, managing vendor billing and 1099 administration, and maintaining accurate general ledger and subsidiary account entries. The position also supports payroll processing, property and equipment updates, and custom financial reporting as requested.

Responsibilities

• Perform a variety of accounting services utilizing clients’ records.
• Reconcile bank accounts and trace discrepancies.
• Perform customer invoicing and cash applications.
• Enter and process vendor bills for payment, including vendor management tasks such as W-9 administration and identifying 1099 vendors.
• Download and code credit card transactions.
• Reconcile subsidiary accounts to the general ledger.
• Record transactions accurately and timely to subsidiary journals and post to the general ledger.
• Prepare and process payroll and payroll tax returns, including new hire set-up and related communication and recording payroll in the accounting system.
• Update schedules for property and equipment and calculate depreciation and amortization.
• Identify and escalate tasks or client requests not identified on client work instructions to the Director or Manager working on the account.
• Complete assigned jobs within the targeted budget.
• Deliver work on time with respect to internal and external deadlines.
• Run custom financial reports on a regular basis at the request of internal or external customers.
• Become familiar with the firm’s policies and procedures.
• Perform other duties and projects as assigned.

Requirements / Qualifications

• Ability to learn new skills quickly and adapt easily to unexpected situations.
• Ability to adapt easily to learning new software applications and demonstrate proficiency with core applications.
• Prefer at least two years of accounting services experience related to:
  • financial statement reconciliations,
  • accounts payable and accounts receivable,
  • payroll, and
  • month-end financial statements/general ledger through trial balance.
• Knowledge and experience with various software packages, with the ability to quickly learn new tools.
  • Primarily works with QuickBooks Online, QuickBooks Desktop, Bill.com, a variety of payroll providers, and Microsoft Office applications including Teams.
• Attention to detail with the ability to multitask effectively and professionally in a fast-paced environment across a variety of industries.
• Client-centric approach.
• Team player approach for cross-functional assignments.
• Excellent verbal and written communication skills via telephone, video, and email.
• Ability to work with confidential client matters and maintain confidentiality.

Compensation & Benefits

• Not specified in the provided job description.

Location

• Not specified in the provided job description.

Equal Opportunity Employment & Application Notes

• The employer is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, sex, sexual orientation, gender identity, disability, genetic information, national origin, race, religion, veteran status, or any other protected category.
• Resumes are only accepted directly from candidates, and referrals are accepted only from current employees. Unsolicited resumes or candidate profiles from staffing agencies and fee-based referral services will not be considered outside of a signed vendor contract. The employer will not pay fees to recruiters or agencies that do not have a signed vendor contract.