Legal Billing Specialist (P3)

Overview

This role is a full-time Legal Billing Specialist position with a fully remote setup, supporting a corporate law firm’s high-volume billing operations. Responsibilities include managing billing and invoicing workflows across multiple practice areas, supporting accounts receivable and accounts payable, and ensuring invoices are accurate, compliant, and submitted on time.

Responsibilities

Billing & Invoicing Execution

• Coordinate monthly billing cycles by confirming time entries across all timekeepers
• Prepare, review, and finalize pre-bills before submission
• Ensure invoices are accurate, compliant, and aligned with client-specific requirements
• Submit invoices on time, following strict billing guidelines and deadlines
• Open and maintain new matters with correct billing structures and rates
• Support reporting and tracking of billing performance metrics

Insurance Defense Billing

• Process high-volume invoices (350–420/month) in accordance with carrier guidelines
• Ensure documentation, approvals, and expense rules are met
• Identify and resolve billing issues before submission to prevent reductions
• Manage submissions across multiple e-billing platforms

Corporate & Transactional Billing

• Handle a mix of recurring and ad hoc billing requests
• Execute urgent, time-sensitive invoices tied to deal closures or settlements
• Manage flat-fee billing arrangements and custom billing structures
• Prioritize effectively between high-volume and urgent transactional work

Accounts Receivable (AR) Support

• Monitor incoming payments and deduction notices via shared inboxes
• Review and track invoice reductions (50–100/month)
• Maintain and update AR tracking systems using Excel functions (VLOOKUP/XLOOKUP)
• Provide summaries of outstanding issues and upcoming deadlines
• Research invoice statuses through e-billing portals

Accounts Payable (AP) Support

• Manage the AP inbox and process incoming expense requests
• Accurately input and code expenses into internal systems
• Ensure receipts and documentation are properly stored and accessible
• Upload payment data into systems like Bill.com
• Assist with processing and escalating payment requests

Requirements

• Proven legal billing experience (required), with strong understanding of billing workflows in a legal environment
• Detail-oriented mindset with the ability to spot inconsistencies and prevent costly errors
• Strong prioritization skills to manage volume and urgency simultaneously
• Independent operator who can learn quickly and execute without constant oversight
• Excel proficiency, including experience with VLOOKUP/XLOOKUP and data tracking
• Clear communicator who is proactive, responsive, and aligned with team expectations

Preferred Qualifications

• Insurance defense billing experience (highly preferred), including familiarity with carrier rules and e-billing systems

Compensation & Benefits

• Starting salary: Great starting salary (DOE for compensation)
• 13th month bonus
• Performance-based raises
• Health insurance
• Dental insurance
• Mental health insurance
• Prizes and bonuses
• Growth opportunity

Schedule & Location

• Fully remote / permanent work-from-home setup
• Full-time: Monday–Friday, 9am to 6pm EST
• Business casual attire when in meetings

Equipment & Tech Stack

Requirements

• Professional setup
• Clean background
• Good camera
• Good microphone
• Strong wifi
• Microsoft Office Suite (Outlook, Excel, Teams)
• Microsoft Excel (data tracking, reporting)
• Zoom (internal and external communication)

Highly Preferred

• Carrot (billing platform) – primary system used for billing workflows
• E-billing platforms: LegalX, Legal Exchange, Tymetrix 360, CounselLink, Legal Tracker, LSS
• Bill.com (accounts payable and payment processing)