Manager of General Ledger Accounting

Overview

This role is a hands-on people leader who owns key general ledger (GL) areas, including payroll accounting, equity rollforwards, accounts payable (coding and payouts), and monthly flux/variance analysis (including COGS vs. SG&A classification review). The GL Manager also provides review and sign-off on work performed by Senior GL Accountants and, by extension, GL Accountants who report into them.

The position manages a team of three to five people (two Senior GL Accountants, an AP Specialist, and GL Accountants). It is accountable for the accuracy, timeliness, and audit-readiness of the GL areas owned by the team, including (but not limited to):

• Bank transaction coding/uploading
• Cash reconciliations
• Prepaid expenses
• Fixed assets (including capitalized software) leases
• Accrued expenses
• Accounts payable, expense reports, and corporate credit cards
• Payout expenses and returns, and intercompany clearing

As the finance organization matures, owned accounts and processes may shift. The GL Manager is expected to flex into new areas (e.g., intercompany, cash/bank accounting, leases, or other balance sheet areas) as priorities evolve and to help define ownership as the team scales.

Responsibilities

Leadership & Team Management

• Directly manage and develop the two Senior GL Accountants and the AP Specialist, including workload prioritization, coaching, and performance management.
• Provide second-level review and sign-off on work performed by GL Accountants reporting into the Senior GL Accountants, ensuring consistency and quality across the full team.
• Set daily and monthly priorities in line with the month-end close calendar established with the Assistant Controller and Controller.
• Identify staffing, training, and process gaps within the team and recommend solutions to the Assistant Controller.
• Hold the team accountable for timely, accurate, and well-documented deliverables; proactively escalate risks or resourcing constraints.

Payroll Accounting

• Own execution of all payroll-related journal entries, including regular payroll, subsidiary expense allocations, fringe benefits, and management fee allocations.
• Partner with People/HR and Payroll on GL mapping, coding of new departments/entities, and resolution of payroll data discrepancies.
• Reconcile payroll-related balance sheet accounts (e.g., accrued payroll, payroll clearing, benefits) on a monthly basis.
• Maintain and continuously improve payroll accounting SOPs, including CSV upload templates for payroll, accruals, and subsidiary expense allocations.

Accounts Payable Oversight (Coding & Payouts)

• Oversee AP coding accuracy across vendors, departments, and entities, including review of the AP Specialist’s day-to-day coding.
• Provide guidance and approver training to ensure vendor coding is applied consistently and correctly at the point of entry.
• Oversee payout-related AP activity in partnership with the Senior GL Accountants, including bill creation, payout returns, and related AP reconciliations.
• Review and approve AP aging prepared by the Senior GL Accountant on a recurring basis; ensure aging ties to the trial balance and drive resolution of long-outstanding items.

Monthly Flux / Variance Analysis

• Perform monthly period-over-period (and budget-to-actual, as applicable) flux analysis for accounts owned by the team, including payroll, AP-driven expense accounts, and COGS/SG&A lines.
• Investigate and document explanations for significant fluctuations; distinguish true business drivers from coding or classification issues.
• Review COGS vs. SG&A classification across the chart of accounts to ensure new vendors, expense types, and cost-sharing arrangements are mapped and coded appropriately.
• Summarize flux commentary for the Assistant Controller and Controller ahead of monthly and quarterly reporting deadlines.

Equity Accounting

• Prepare and maintain monthly equity rollforward schedules for Topstep LLC and applicable subsidiaries, capturing contributions, distributions, in-kind transfers, and net income allocations.
• Ensure equity rollforwards tie to the trial balance each month and are supported by underlying agreements, board/member approvals, and intercompany documentation.
• Partner with Legal, Tax, and outside advisors on the treatment of in-kind contributions, intercompany transfers, and entity restructurings impacting equity.
• Provide a quarterly summary of equity activity to the Assistant Controller and Controller for review.

Review of GL Team’s Work & Balance Sheet Ownership

• Review and approve balance sheet reconciliations, journal entries, and supporting schedules prepared by the Senior GL Accountants prior to Assistant Controller review. This may include review of:
  • Bank transaction coding/uploading
  • Cash reconciliations
  • Prepaid expenses
  • Fixed assets (including capitalized software) leases
  • Accrued expenses
  • Accounts payable
  • Expense reports & corporate credit cards
  • Payout expenses and returns, and intercompany clearing
• Ensure every account owned by the team has a clearly identified preparer/reviewer, a documented process, and audit-ready support.
• Resolve or escalate aged and complex reconciling items surfaced by the team.

Audit & Compliance

• Prepare and/or review audit schedules and support requests related to owned general ledger areas, as requested by the Assistant Controller and Controller.
• Maintain documentation standards that are audit-ready at all times across the team’s owned areas.
• Adhere to internal controls and company accounting policies; identify and flag control gaps to management.

Process Improvement & Systems

• Identify opportunities to improve efficiency, accuracy, and consistency across owned close areas and the broader team’s workflow.
• Leverage NetSuite and related tools (e.g., CSV import templates, reconciliation tools) effectively; support system improvements as directed by the Assistant Controller and Controller.
• Partner with cross-functional teams (People/HR, FP&A, Treasury, Product/Engineering) to ensure payroll, AP, and other data flows accurately into the general ledger.

Additional Responsibilities

• As finance operations grow and evolve, owned responsibilities may expand or shift based on business needs.
• May be asked to take on ad hoc projects or other duties as assigned by the Assistant Controller or Controller.

Required Qualifications

• Bachelor’s degree in Accounting or Finance.
• 6-8+ years of progressive accounting experience, including:
  • Hands-on experience with month-end close across multiple GL areas
  • Experience with payroll accounting, accounts payable, and expense classification (COGS vs. SG&A)
  • 2+ years directly managing or supervising accounting staff
  • Experience reviewing the work of others and providing constructive feedback
• Experience capitalizing internally developed software required.
• Experience with NetSuite or a similar ERP system required.
• Proficiency in Excel (pivot tables, VLOOKUP/XLOOKUP, etc.).
• Experience with high-volume, multi-entity, or multi-processor environments required.
• Strong organizational skills and ability to manage multiple close deadlines and direct reports simultaneously.
• Detail-oriented with strong analytical and problem-solving abilities.
• Effective communicator with the ability to coach staff and work cross-functionally.
• Demonstrated ability to bring structure and process discipline to evolving or ambiguous areas of ownership.
• CPA or active pursuit of CPA preferred.

Compensation & Benefits

• Base salary range: $140,000 - $160,000 annually.
• Compensation will take into account internal compensation structure and may vary based on geographic region, job-related knowledge, skills, and experience, among other factors.
• Performance-based bonus eligibility as provided by the plan terms and governing documents.
• Seven company-paid holidays.
• Generous family leave.
• Paid time off is front-loaded.
• Competitive 401(k) matching.
• Health, dental, and vision insurance offered for full-time employees.
• Vacations encouraged with a bonus for taking 5 consecutive days.
• Employee referrals are bonused.
• Food and groceries budget and contributions toward health and wellness.

Location

• Fully remote to hybrid work environment (exact work arrangement not specified).