Nonprofit Bookkeeper

Overview

A consulting organization specializing in nonprofit financial management is seeking a proactive and detail-oriented Bookkeeper to manage day-to-day accounting for a portfolio of nonprofit clients. This client-facing role involves hands-on bookkeeping, delivering clear and actionable financial insights, and ensuring accuracy in all details. The position is remote and requires strong communication skills, financial savvy, and the ability to manage multiple clients effectively.

Responsibilities

• Manage monthly close processes in QuickBooks Online, including bank, credit card, and payment platform reconciliations
• Perform accounts payable and accounts receivable reconciliations and processing
• Reconcile fundraising databases with financial records
• Prepare and execute journal entries
• Manage receipt documentation for all transactions
• Enter budgets into QuickBooks Online for clients
• Track and monitor restricted grants in QuickBooks Online
• Recommend and implement client QuickBooks Online improvements
• Generate financial reports, including variance analysis narratives, for assigned clients
• Prepare and file 1099 forms for clients
• Provide audit support documentation as needed
• Serve as primary bookkeeping contact for assigned clients via email and Zoom
• Communicate proactively about deliverables, questions, and recommendations
• Collaborate with Financial Strategists and Finance Managers on special projects, data entry, financial analysis, and other tasks
• Utilize project management tools such as Double, Slack, and email to manage tasks and timelines
• Participate in team knowledge-sharing and process improvement initiatives
• Stay updated on nonprofit accounting principles and best practices, implementing new techniques as needed

Requirements

• Degree in accounting or related field strongly preferred
• Minimum 3 years of bookkeeping experience serving multiple US 501(c)(3) nonprofit organizations simultaneously
• Experience managing restricted funding and grant compliance
• Proven ability to handle cost and payroll allocations
• Experience supporting financial audits and preparing audit schedules
• Advanced proficiency in QuickBooks Online
• Strong working knowledge of Google Workspace, Excel/Google Sheets, Zoom, Slack, and cloud-based accounting tools such as SaasAnt, Expensify, Double, Gusto, ADP, BILL.com, Ramp, and Melio
• Exceptional accuracy and attention to detail with a quality-control mindset
• Strong client service skills with a proactive problem-solving approach
• Superior time management and ability to prioritize competing deadlines across 10-15 client accounts
• Ability to manage a client portfolio with varying workload and capacity needs, including seasonal peaks (especially January)
• Self-directed work style suited to remote collaboration
• Excellent written and verbal communication skills
• Must have own computer and reliable internet access
• Must maintain a professional, distraction-free workspace and be available for video meetings

Preferred Qualifications

• Experience working with nonprofit organizations in international development
• Knowledge of multi-entity consolidation or international bookkeeping
• Familiarity with IRS Form 990 preparation
• Professional fluency in Spanish and/or French

Physical Requirements

• Prolonged periods of sitting and working at a computer
• Repeated use of hands, wrists, and fingers for typing
• Close, distance, color, peripheral vision, depth perception, and ability to adjust focus
• Ability to stand for extended periods during annual team retreat

Compensation & Benefits

• Salary range: $45,000 - $60,000 per year, determined by experience, education, qualifications, and internal equity
• Medical, dental, vision, and life insurance with monthly company contributions toward premiums
• 401(k) savings plan with up to 4% company match
• Annual remote work stipend
• Unlimited paid time off and sick leave
• 13 paid company holidays per year
• Annual in-person team retreat
• Continuing professional development opportunities
• Client and employee referral bonuses
• Half-day Fridays from Memorial Day to Labor Day

Work Environment & Logistics

• Full-time, non-exempt, W2 employee position
• Flexible, remote work environment
• Must be available during US business hours aligned closely with 9am-5pm Eastern Time

Interview Process

• 30-minute screening interview with HR
• Bookkeeper knowledge and skills assessment
• 30-minute interview with Director of Operations
• Reference checks
• 30-minute panel interview with Director of Client Services and Lead Bookkeeper
• Background check

Equal Opportunity

The organization is an equal opportunity employer committed to diversity and inclusion. Applications are encouraged from women, people of color, immigrants, bilingual and bicultural individuals, and members of LGBTQIA+ communities. Discrimination based on race, religion, color, sex, national origin, age, sexual orientation, disability, gender identity or expression, and other protected characteristics is strictly prohibited. Reasonable accommodations are available for qualified applicants with disabilities during the application process and employment.