Operations Senior Associate

Overview

This part-time Operations Senior Associate role provides administrative support for day-to-day operations. The position covers financial administration and bookkeeping, HR operations, and other business administration tasks. The role reports to the Executive Director and is remote based in the United States.

• Type: Part-time (non-exempt)
• Hours: 20 hours per week

Responsibilities

50% Financial administration and bookkeeping

• Pay and monitor business expenses
• Manage software subscriptions and other recurring costs
• Process reimbursements
• Send invoices and manage accounts payable
• Coordinate with the organization’s accountant
• Support payroll processing

30% Business administration

• Monitor and field messages from the organization’s general email accounts
• Manage legal/business filings

20% HR operations

• Support hiring, onboarding, performance reviews, and other HR operations
• Help plan and organize in-person events, such as bi-annual staff retreats
• Coordinate with HR consultants

Requirements

• Bachelor’s degree or equivalent experience
• Working knowledge of tasks outlined in the job description
• Strong experience using Gmail and Google sheets, docs, and slides
• Experience independently finding solutions for business needs relevant to this role
• Strong communication skills (verbal and written)
• Strong organizational and prioritization skills needed to manage business operations
• Demonstrated ability to work independently with minimal supervision

Preferred Qualifications

• Bachelor’s Degree in environmental studies, human resources, communications, business or other fields relevant to the role and the organization’s mission
• Professional or educational experience with climate action initiatives
• Experience leading diversity, equity and inclusion initiatives
• Experience as an executive assistant in a nonprofit organization
• Experience reviewing contracts and other legal documents
• Basic web development skills

Compensation & Benefits

• Pay range: $31-36/hour
• Paid time off including 11 holidays, 12 days of sick time, and 16 days of vacation time for the first year
• Sponsored 401(k) retirement plan with 6% match on each payroll and a planned 1.5% additional match at year-end
• Life insurance
• Remote work culture

Note: as a part-time role, this position is not qualified for health and dental insurance.

Location

Remote position based in the United States.

Work Authorization

Existing U.S. work authorization is required for this role.

Application Timing

Priority review will be given to applications received before 9/4/2026.