Part-Time Payroll Specialist (OH, MN, IL, KS, MO, MI, IN)

Overview

The Payroll Specialist is responsible for executing accurate payroll processing, conducting compliance audits, and driving process improvement. This role operates as an integral extension of the HR team and provides expertise across the payroll processing lifecycle, including tax audit processes and payroll operations.

Responsibilities

• Independently manage multi-state payroll and related activities, including:
  • Computing wage and overtime payments
  • Calculating and recording payroll deductions
  • Processing paycheck advances, bonus runs, commissions, fringe benefit reporting, and separation payments
• Handle all payroll activities, including:
  • Payroll processing
  • Tax set up and compliance
  • Payroll configuration within HRIS
  • Reporting
  • Compliance auditing
• Support payroll and time/attendance system conversions and implementations
• Provide exceptional customer service to employees and maintain strong attention to detail
• Coordinate 401(k) contribution and HSA submission processes by inputting accurate data into vendor portals
• Audit and review benefit deductions by reconciling against election/enrollment information in carrier sites to ensure correct deductions are being deferred
• Improve processes, diagnose issues, and recommend best practices for payroll and benefits operations
• Prepare manual payments when required
• Ensure compliance with federal, state, and local wage and hour laws
• Review timesheets and time off requests and address discrepancies
• Ensure timely and precise submissions through thorough verification for compliance
• Proactively address discrepancies to uphold program integrity
• Collaborate with HR and finance teams to resolve issues and optimize operations, including implementing and maintaining agreed-upon solutions
• Ensure tax setups are compliant and updated with employee changes
• Complete monthly and quarterly audits (including 401(k), benefits, and payroll)
• Review paper mail items, update relevant information as needed, and forward to appropriate teams
• Periodically assist with generalist responsibilities (such as benefits administration, onboarding, and offboarding) as needed to ensure strong client service
• Perform other responsibilities, initiatives, and projects as required

Requirements

• Working knowledge of payroll processing, taxes, compliance, and auditing
• Demonstrated ability to improve processes and diagnose problems
• Experience with Microsoft Office (Word, Excel, PowerPoint)
• Experience providing quality customer service

Education & Experience

• 5–7 years of payroll experience in a dedicated payroll function, with multiple states/jurisdictions
• Bachelor’s degree in human resources or related field preferred

Compensation & Benefits

• Typical base pay range nationwide: $30 to $32 per hour
• Base pay depends on skills, education, qualifications, professional experience, and location
• Some roles may be eligible for variable compensation, commission, and/or an annual bonus based on individual performance and/or the organization’s performance
• Benefits may include health and wellbeing, retirement, and other financial benefits, paid time off, and overtime pay for non-exempt employees
• Eligible employees may also receive reimbursement of job-related expenses per company policy and may receive employee perks and discounts

Location

• United States (must be eligible to work in the United States without the need for work visa or residency sponsorship)