Part-Time Temporary Payables Lead

Overview

This temporary role involves leading the Payables team remotely within Oregon, Washington, Idaho, or Utah. The Payables Lead is responsible for assigning and monitoring the work of Payables Accountants to ensure timely and accurate payments. The position acts as the subject matter expert for the Payables function, supporting unclaimed property, corporate credit card, Tax Administration, and EFT Coordinator functions.

Responsibilities

• Serve as backup to the Manager, making timely and accurate decisions as needed.
• Support management in reviewing and approving high-level data flows and functional specifications.
• Maintain department metrics and statistics; ensure service level agreements (SLAs) are met.
• Conduct periodic quality assurance reviews of staff data entry for accuracy.
• Ensure all daily processing batches are approved and posted for nightly batch matching.
• Maintain and oversee departmental desk policies and procedures; recommend new procedures and implementation strategies.
• Communicate all changes to staff.
• Oversee user maintenance of applicable systems and collaborate with internal departments to resolve system issues.
• Lead year-end activities including 1099 completion and accrual processes.
• Collaborate with Financial Accounting and Reporting during monthly and annual closing processes.
• Oversee manual check processing and system uploads.
• Analyze and prioritize department workload monthly; establish goals to maintain performance.
• Assist management in improving performance by setting goals, identifying trends, and developing action plans.
• Represent the department on company-wide teams and workgroups.
• Act as single point of contact for Direct Health Solutions Businesses and liaise with executives as needed.
• Follow up with staff on policies and daily processing issues.
• Make production decisions regarding urgent outstanding issues.
• Evaluate daily workflow and adjust processing to ensure timely completion.
• Gather business requirements and document system configuration, data flow, and business process changes.
• Oversee coordination of testing and work closely with business partners to implement solutions.
• Participate in system enhancements, development, testing, and implementation of upgrades and new technologies.
• Direct staff and participate in creating and maintaining User Acceptance Testing (UAT) cases.
• Oversee Sales and Use tax processes, review and approve quarterly filings, and provide guidance to ensure accuracy and timeliness.
• Direct new employee training and collaborate with management to develop ongoing training programs; identify training needs and reinforce learning through coaching.

Requirements

• Associate's degree with five years of progressively responsible experience in finance operations, emphasizing disbursements and/or commissions systems, or an equivalent combination of education and experience.
• Strong leadership skills managing a large, diverse team.
• Critical thinking skills to resolve complex situations.
• Excellent interpersonal, communication, and customer service skills.
• Ability to exercise good judgment in confidential matters.
• Analytical skills and ability to create queries for in-depth data analysis and problem-solving.
• Experience managing 1099 reporting requirements and year-end functions.
• Understanding of fraud identification and prevention.
• Experience with AI tools and technologies to enhance productivity and decision-making is highly desired.

Work Environment

• Remote work within Oregon, Washington, Idaho, or Utah.
• No unusual working conditions.
• Requires a wired internet connection (not satellite or cellular) with minimum upload speed of 5Mb and download speed of 10Mb.

Compensation & Benefits

• Hourly rate: $40.00 to $50.00, depending on skills, experience, education, certifications, performance history, and work location.

Additional Information

• This employer is an Equal Opportunity employer committed to a drug and tobacco-free workplace.
• All qualified applicants will receive consideration without regard to race, color, national origin, religion, age, sex, sexual orientation, gender identity, disability, protected veteran status, or other protected status.
• A background check is required.
• Accommodations are available for applicants with medical conditions or disabilities during the application process upon request.

Location

Remote within Oregon, Washington, Idaho, or Utah.