Part-Time Temporary Payables Lead

Overview

This is a temporary remote position available for candidates located in Oregon, Washington, Idaho, or Utah. The role involves leading the Payables team to ensure timely and accurate payments, overseeing the production of Payables Accountants, and serving as the subject matter expert for the Payables function. Responsibilities also include supporting unclaimed property, corporate credit card, Tax Administration, and EFT Coordinator functions.

Responsibilities

• Assign and monitor the production of Payables Accountants.
• Serve as backup to the Manager, making timely and accurate decisions as needed.
• Support management in reviewing and approving high-level data flows and functional specifications.
• Maintain department metrics and ensure service level agreements (SLAs) are met.
• Conduct periodic quality assurance reviews of staff data entry for accuracy.
• Ensure all daily processing batches are approved and posted for nightly batch matching.
• Maintain and oversee departmental desk policies and procedures; recommend and implement new procedures as necessary.
• Communicate changes to staff effectively.
• Oversee user maintenance of applicable systems and collaborate with internal departments to resolve system issues.
• Lead year-end activities including 1099 completion and accrual processes.
• Collaborate with Financial Accounting and Reporting during monthly and annual closing processes.
• Oversee manual check processing and system uploads.
• Analyze and prioritize department workload monthly, establishing goals to maintain performance.
• Assist management in improving performance by setting department goals, identifying trends, and developing action plans.
• Represent the department on company-wide teams and work groups.
• Act as a single point of contact for Direct Health Solutions Businesses and liaise with executives as needed.
• Follow up with staff on policies and daily processing issues.
• Make production decisions regarding urgent outstanding issues.
• Evaluate daily workflow and adjust processing to ensure timely completion.
• Gather business requirements and document system configuration, data flow, and business process changes.
• Oversee coordination of testing and work closely with business partners to implement solutions.
• Participate in system enhancements, development, testing, and implementation of upgrades and new technologies.
• Direct staff in creating and maintaining User Acceptance Testing (UAT) cases.
• Oversee Sales and Use tax processes, review and approve quarterly filings, and provide guidance to ensure accuracy and timeliness.
• Direct new employee training and collaborate with management to develop ongoing training programs; identify training needs and reinforce learning through coaching.

Requirements

• Associate's degree with five years of progressively responsible experience in finance operations, emphasizing disbursements and/or commissions systems, or an equivalent combination of education and experience.
• Strong leadership skills managing a large, diverse team.
• Critical thinking skills to resolve complex situations.
• Excellent interpersonal, communication, and customer service skills.
• Ability to exercise sound judgment and maintain confidentiality.
• Analytical skills with the ability to create queries for in-depth data analysis and problem-solving.
• Experience managing 1099 reporting requirements and year-end functions.
• Knowledge of fraud identification and prevention.
• Experience with AI tools and technologies to enhance productivity and decision-making is highly desired.

Work Environment

• No unusual working conditions.
• Remote work with a requirement for a wired internet connection (no satellite or cellular) with minimum upload speed of 5 Mbps and download speed of 10 Mbps.

Compensation & Benefits

• Hourly rate: $40.00 to $50.00 per hour, depending on skills, experience, education, certifications, performance history, and work location.

Location

• Remote within Oregon, Washington, Idaho, or Utah.

Additional Information

• This employer is an Equal Opportunity employer committed to a drug and tobacco-free workplace.
• All qualified applicants will receive consideration without regard to race, color, national origin, religion, age, sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected status.
• A background check is required.
• Accommodations are available for applicants with medical conditions or disabilities during the application process upon request.