Payroll Administrator

Overview

This role involves managing the payroll functions for a rapidly expanding, multi-location, multi-state healthcare organization. The Payroll Administrator will report to the Senior Payroll Manager and be responsible for ensuring accurate and timely payroll processing across several states and pay companies.

Responsibilities

Essential Functions

• Prepare bi-weekly payroll for W-2 employees and 1099 contractors across multiple states and four different pay companies
• Coordinate with the People Team regarding new hires, terminations, and leaves of absence to ensure payroll accuracy
• Collaborate with regional and department leaders and supervisors to secure timely approval of timecards
• Maintain earnings codes, pay codes, departments, and locations within ADP
• Work with People Team and Finance to maintain home locations and manage employee transfers between locations
• Initiate company registration in new states for payroll tax withholding and unemployment insurance as needed
• Serve as liaison for all Workers' Compensation billing and reporting
• Assist employees with payroll-related questions and issues
• Ensure accuracy of benefits journal entries and timely payment of bills
• Report monthly payroll variances by location compared to budget, forecast, and prior month in coordination with the FPA analyst and Controller
• Assist in reconciliation of payroll accounts such as Payroll Liabilities, HSA Payable, and 401K Payable

Other Duties

• Perform other duties as assigned

Knowledge, Skills, and Abilities

• Familiarity with the Fair Labor Standards Act, overtime rules, and federal, state, and local wage and hour laws
• Experience with HRIS and payroll platforms such as ADP, Workday, or UKG
• Understanding of basic accounting principles
• Strong communication skills
• Proficiency in Microsoft Excel; knowledge of Intacct is a plus
• Strong problem-solving and analytical skills
• Ability to maintain confidentiality and safeguard financial data
• Accuracy in processing high volumes of data
• Process improvement capabilities
• Ability to work effectively in a team-oriented environment
• Discretion and ability to work independently under general supervision
• Understanding and adherence to the Code of Conduct

Qualifications

• Bachelor’s Degree or equivalent combination of education and experience
• Minimum of 5 years’ experience in payroll administration
• Experience working in a multi-location for-profit healthcare company
• Access to reliable internet and telephone services, specifically a 50 Mbps download and 10 Mbps upload package or higher, as well as a strong WiFi signal from the remote work location
• Must meet pre-employment requirements

Location

Remote work with required reliable internet and telephone connectivity

Compensation & Benefits

Not specified in the provided description.