Overview
The organization is seeking a Payroll & Benefits Specialist to support day-to-day payroll and help with employee leave and benefits administration across US, Canada, UK, and France operations. This is a hands-on, execution-focused role for a detail-oriented professional who can own payroll processing end to end and expand responsibilities as the organization continues to grow internationally.
Responsibilities
Payroll
- Own full-cycle US and Canada payroll processing, ensuring each pay period is accurate and on time
- Serve as the day-to-day point of contact for UK and France payroll, coordinating with third-party payroll providers
- Maintain accurate payroll data in Rippling, including employee changes, pay adjustments, and terminations
- Research and help resolve payroll tax notices (e.g., unemployment insurance, withholding) with payroll providers and tax agencies as needed
- Reconcile payroll and benefits, ensuring payroll deductions, benefits invoices, and general ledger entries are aligned
- Support compliance-related audits (e.g., ERISA, workers' compensation, payroll tax) by preparing payroll and benefits documentation as directed by Finance and People Operations
Leave Administration
- Handle leave request intake and verify initial eligibility against policy
- Coordinate the pay impact of leave with payroll processing
- Track leave case status and manage return-to-work logistics
- Partner with People Operations on compliance review for complex or unclear leave cases
Benefits Support
- Respond to employee questions about benefits enrollment, coverage, and plan details
- Process benefits changes tied to qualifying life events
- Support open enrollment logistics as needed (enrollment runs through Rippling)
Requirements
- 3–5 years of payroll processing experience, including multi-state US payroll
- Canadian payroll experience preferred; willingness to build this expertise required
- Experience with Rippling or a comparable HRIS/payroll platform strongly preferred
- Familiarity with US leave laws (FMLA, state paid leave/PFML) preferred
- Experience researching and resolving payroll tax notices (SUI, withholding) directly with tax agencies or through a payroll provider
- Strong attention to detail and ability to handle sensitive, confidential data
- Ability to work cross-functionally with Finance and third-party vendors
- Experience coordinating with international payroll vendors (UK/France) is a plus
Preferred Qualifications
- Experience with Canadian payroll
- Familiarity with US leave laws (FMLA, state paid leave/PFML)
- Experience coordinating with UK/France payroll vendors
Compensation & Benefits
This role offers a comprehensive benefits package, which may include:
- Medical Insurance
- Dental Insurance
- Vision Insurance
- 401(k) retirement plan with company match (annual dollar cap applied)
- Flexible time off plan
- 15 paid holidays
- Sick leave (amount varies by state requirements and is at least the minimum required by any state)
- Short-term and long-term disability
- Life insurance
- Paid parental leave
Pay range: 70,000 - 85,000 USD per year
Location
Remote (United States)
Additional Information
This role is subject to applicable employment laws based on work location. The organization participates in E-Verify to confirm employment eligibility and provides reasonable accommodations throughout the hiring process. Equal Opportunity and Affirmative Action Employer; applicants are considered without regard to any legally protected status.