Payroll Associate

Overview

The organization is seeking a Payroll Associate to ensure accurate and timely biweekly payroll processing for over 4,000 employees in a complex, multi-state environment. This role supports payroll accuracy, compliance, and controls, and serves as a resource for payroll-related issues while partnering with HR, Benefits, and Finance.

Responsibilities

• Manage significant portions of the biweekly payroll cycle, including:
  • Audits
  • Time validation
  • Exception management
  • Payroll validations
  • Employee changes
  • Payroll close activities
• Independently resolve complex payroll issues, including:
  • Retroactive adjustments
  • Multi-state taxation
  • Timekeeping exceptions
  • Benefit deduction discrepancies
• Perform detailed payroll reconciliations, variance analyses, and support general ledger tie-outs
• Collaborate with HR, Benefits, Finance, and other stakeholders to identify root causes of payroll issues and implement process improvements
• Maintain standard operating procedures, mentor junior payroll team members, and use payroll technology, Excel, and AI tools to improve efficiency and accuracy

Requirements

• Minimum 3 years of payroll experience in a high-volume, multi-state environment
• Strong knowledge of gross-to-net payroll concepts, timekeeping impacts, and multi-state compliance
• Proficient in Excel, including:
  • Pivot tables
  • Lookup functions
  • Data validation
• Experience with payroll and HRIS systems; familiarity with ADP Vantage, Workforce, and Workday preferred
• Analytical and detail-oriented with the ability to resolve complex payroll cases independently
• Effective communicator committed to confidentiality, accuracy, compliance, and continuous improvement
• Comfortable adopting new technologies and AI-enabled tools while maintaining controls

Compensation & Benefits

• Salary range (US-based employees): $25.96 to $43.27 USD per hour, adjusted based on background, experience, location, and performance
• Medical insurance
• Dental insurance
• Vision insurance
• Other benefits (eligible)

Location

US-based employees