Payroll Coordinator

Overview

The organization is seeking a detail-oriented Payroll Coordinator to support day-to-day payroll operations. This role helps prepare payroll inputs and import files, supports payroll processing for assigned pay groups and cycles, maintains accurate payroll records, and assists with reporting and post-payroll activities. You will also monitor the payroll inbox and helpdesk queue, serve as a key point of contact for routine employee payroll questions, and escalate more complex issues as needed.

Responsibilities

Payroll Processing & Administration

• Prepare payroll input and import files using established templates, processes, and validation checks
• Support processing of assigned payroll groups and pay cycles, including recurring and off-cycle payrolls, to help ensure accurate and timely payroll completion
• Ensure timesheet compliance with internal policies and follow up on missing or incomplete time records
• Maintain accurate payroll records and documentation to meet audit and regulatory requirements
• Coordinate employee data updates with the People Solutions team, including benefit deductions and compensation changes
• Monitor the payroll inbox and helpdesk queue; provide first-level responses to routine payroll questions and escalate more complex issues as needed
• Review, sort, and route incoming payroll mail, forms, and requests; escalate time-sensitive or non-routine items to the appropriate team member
• Help employees with direct deposit setup, self-service portal navigation, and tax withholding updates using established resources and processes
• Complete post-payroll activities, including standard audits, reconciliations, and follow-up on identified issues

Compliance & Reporting

• Prepare recurring payroll reports and supporting documentation for internal stakeholders, including month-end and quarter-end reporting for Finance
• Follow established payroll procedures and controls to support compliance with federal, state, and local wage and tax requirements
• Assist with payroll audits, reconciliations, year-end activities, and other compliance-related reporting as needed

Requirements

• Bachelor’s degree (Finance or Accounting preferred)
• 1-3 years of payroll experience
• Proficiency with Microsoft Office, especially Excel
• Familiarity with ADP Workforce Now
• Ability to work both independently and within a collaborative team environment
• Excellent interpersonal skills
• Strong analytical, teamwork, and organizational skills
• Positive, enthusiastic energy with a desire to learn
• Excellent written and verbal communication abilities
• Proven ability to manage confidential information with integrity
• Capacity to adapt to shifting priorities and thrive under pressure

Compensation & Benefits

Individual compensation packages are based on factors including primary work location, skills, experience, market demands, and internal equity. Salary is one component of the total package.

Regular employees may also be eligible for:

• Corporate bonus program or a sales incentive (target included in OTE)
• Stock options

Benefits and perks may include:

• Competitive medical, dental, and vision coverage
• Competitive 401(k) Plan with a generous company match
• Flexible Time Off/Paid Time Off and 13 paid holidays
• Protection plans including Life Insurance, Disability Insurance, and Supplemental Insurance
• Mental Health and Wellness benefits

Location

Primary work location is a factor in the individual compensation package.