Payroll & Leave Specialist

Overview

A virtual obesity medicine clinic is seeking a Payroll & Leave Specialist to manage payroll and leave administration. This role supports People, Finance, and Compliance functions to ensure accurate and timely employee compensation while scaling operational processes in a high-growth healthcare environment.

Responsibilities

Payroll Administration

• Process biweekly/semi-monthly payroll for exempt and non-exempt employees, including clinicians, hourly staff, and corporate team members.
• Calculate wages, overtime, bonuses, deductions, and benefits contributions accurately.
• Maintain payroll system data integrity; update records for new hires, terminations, promotions, and compensation changes.
• Collaborate with payroll service providers and Finance on reporting, reconciliations, and compliance.
• Act as the primary contact for payroll inquiries, resolving issues promptly and professionally.

Leave Administration

• Administer employee leave of absence programs including FMLA, ADA accommodations, state and local leave laws, parental leave, personal leave, and workers' compensation.
• Serve as the main liaison for employees, managers, healthcare providers, and third-party leave administrators throughout the leave lifecycle.
• Coordinate with People Operations, Clinical Leadership, and Legal teams on pay impacts, benefits continuation, scheduling, and accommodations.
• Maintain accurate leave records and ensure a positive employee experience.

Compliance & Process Excellence

• Stay current on federal, state, and local payroll and tax laws, especially in multi-state healthcare employment.
• Ensure compliance with healthcare industry-specific requirements such as credentialing, licensure, and timekeeping standards.
• Support audits and reporting as needed.

Requirements

• 3-5+ years of experience in payroll processing and HR/people operations.
• Proficiency with payroll and HRIS systems, specifically TriNet.
• Strong knowledge of payroll regulations, wage and hour laws, and tax requirements.
• High attention to detail with excellent organizational and problem-solving skills.
• Strong interpersonal skills and ability to handle sensitive information confidentially.
• Experience in a fast-paced, growth-stage company is a plus.

Compensation & Benefits

• Base annual salary: $70,000—$90,000 USD
• Competitive salary and equity opportunities in a high-growth startup environment.
• Comprehensive health benefits including medical, dental, and vision.
• 401(k) program.
• Flexible work schedules and paid time off.
• Paid parental leave.

Location

This role supports a remote healthcare organization; specific location requirements were not specified.