Payroll Manager

Overview

Payroll Manager (Full-Time, Remote - Anywhere in the US)

This role involves managing end-to-end payroll operations for both corporate staff and salaried clinicians. The Payroll Manager will report to the VP of People and collaborate closely with the Finance team. The position requires hands-on expertise with modern payroll and HRIS platforms such as Rippling and Betterment to ensure accurate payroll delivery, variable compensation distribution, and 401(k) administration. The role also includes leading compliance efforts such as annual audits, salary benchmarking, state tax registrations, and agency notices as the organization expands into new states.

Responsibilities

• Oversee payroll processes to ensure timely and accurate payments, including variable and incentive compensation
• Review and process additional pay items, W-2s, and 1099s; validate payroll tax filings for accuracy and compliance
• Manage the full variable compensation lifecycle, including drafting and distributing compensation letters
• Conduct annual salary benchmarking to establish and update competitive pay bands
• Monitor and respond to state notices; manage all federal, state, and local payroll tax filings and maintain active state licensures
• Support new state expansion by coordinating corporate registrations and configuring state-specific payroll rules within Rippling
• Perform routine internal payroll audits and lead the annual Rippling payroll audit
• Administer the Betterment 401(k) program and support annual 401(k) testing and compliance audits
• Serve as primary administrator for Workers’ Compensation policies, including adding new states and locations
• Coordinate responses to unemployment claims and Department of Labor inquiries
• Manage timecard tracking systems and provide training and support to managers and employees on timekeeping best practices
• Act as the main point of contact for employee payroll and tax inquiries

Requirements

• Minimum 7 years of progressive multi-state payroll experience
• Experience registering, setting up, and managing compliance across multiple state tax jurisdictions
• Advanced proficiency with Rippling or similar modern HRIS/payroll platforms
• Hands-on experience administering digital 401(k) platforms such as Betterment or similar record keepers
• High proficiency in Excel or Google Sheets, including VLOOKUPs, pivot tables, and data manipulation for variable compensation modeling, data reconciliation, and salary benchmarking
• Deep compliance expertise, including managing annual 401(k) discrimination testing, 5500 filings, and external audit support
• Comprehensive knowledge of multi-state Workers’ Compensation laws, payroll tax filing regulations, and year-end ACA reporting (1095-C) and W-2 compliance
• Excellent cross-functional communication skills to partner with HR, Legal, and Finance teams and provide clear, empathetic support to employees
• Ability to analyze market data to build salary bands and conduct proactive payroll audits
• Preferred: Experience with healthcare or billable-hour payroll structures, including handling complex shift differentials and clinician compensation models

Compensation & Benefits

• Annual salary range: $99,000 - $110,000
• Fully remote position, work from anywhere in the U.S.
• Flexible hours with an asynchronous-friendly team culture

Location

• Remote, must be located anywhere within the United States