Payroll Manager

Overview

This full-time Payroll Manager role involves managing accurate and timely payroll processing across multiple companies and legal entities. The position requires expertise in multi-state payroll compliance, payroll tax administration, employee deductions, and HRIS/payroll systems. The role reports to the Director of Human Resources with a dotted line to Finance and is fully remote.

Responsibilities

• Process bi-weekly and semi-monthly payroll for multiple entities, ensuring accuracy and compliance.
• Manage multi-state payroll including state and local tax registrations, withholding, filings, and compliance.
• Process and maintain payroll for Puerto Rico, ensuring adherence to local tax and labor regulations.
• Administer payroll deductions, garnishments, benefits, 401(k), and other employee withholdings.
• Complete new hire tax registrations and maintain payroll tax accounts as new entities are added.
• Reconcile payroll prior to transmission and resolve discrepancies promptly.
• Serve as the subject matter expert for Paylocity, including payroll processing, system configuration, troubleshooting, reporting, and process improvement.
• Collaborate with Human Resources on new hires, terminations, compensation changes, and employee data management.
• Work closely with Finance to support payroll reconciliations, general ledger entries, audits, accruals, and financial reporting.
• Ensure compliance with all federal, state, local, and Puerto Rico payroll laws and regulations.
• Maintain payroll records, prepare reports, and support internal and external audits.

Requirements

• Minimum 5 years of progressive payroll management experience processing payroll for multiple entities.
• Proven experience with multi-state payroll administration.
• Required experience processing payroll in Puerto Rico.
• Advanced expertise in Paylocity payroll processing and administration.
• Strong knowledge of payroll taxes, tax registrations, garnishments, benefits deductions, and payroll compliance.
• Experience partnering with Finance on payroll accounting and reconciliations.
• Exceptional attention to detail, organizational skills, and ability to manage multiple priorities in a fast-paced environment.

Location

• Remote position

Job Type

• Full-time