Payroll Manager

Overview

This role is responsible for full-cycle, multi-state payroll operations, along with sales and use tax compliance and benefits billing administration. It is a hands-on position requiring ownership of deadlines, accuracy, and compliance to ensure timely processing.

Responsibilities

Payroll Administration

• Independently manage all aspects of full-cycle, multi-state payroll processing, ensuring employees are paid accurately and on time.
• Perform payroll calculations, adjustments, deductions, reconciliations, tax withholding, reporting, and year-end processing.
• Ensure compliance with federal, state, and local payroll tax regulations and wage and hour requirements.
• Research and resolve payroll discrepancies and maintain accurate payroll records.
• Prepare payroll-related reports, journal entries, and reconciliations.
• Assist with financial audits and internal control requirements.
• Stay current with UKG (UltiPro) system updates and enhancements, manage payroll-related functions of the HRIS, and identify opportunities to improve payroll processes and increase efficiency.

Benefits & 401(k) Administration

• Manage employee benefits billing administration, including reviewing and reconciling carrier invoices, resolving discrepancies, and ensuring timely payment.
• Prepare, process, and reconcile 401(k) payroll contribution files, ensuring accurate and timely submission.
• Partner with Human Resources, Finance, and benefit providers to resolve billing and contribution discrepancies.
• Assist with benefit plan audits, including the annual 401(k) audit, by preparing reports, reconciliations, and supporting documentation.

Sales & Use Tax Compliance

• Manage sales and use tax compliance activities across applicable jurisdictions.
• Prepare, reconcile, and file required sales and use tax returns accurately and on time.
• Maintain supporting records and documentation and assist with related inquiries and audits.

Requirements

• Minimum of 5+ years of progressively responsible payroll experience, including significant hands-on responsibility for full-cycle payroll processing.
• Demonstrated hands-on experience independently managing full-cycle payroll processing, preferably in a multi-state environment.
• Strong working knowledge of payroll processing, payroll tax regulations, wage and hour requirements, and payroll reporting.
• Experience with payroll reconciliations, quarterly and annual payroll tax filings, and year-end processing.
• Ability to independently identify, troubleshoot, and resolve payroll issues with minimal supervision.
• Excellent attention to detail and organizational skills, with the ability to manage multiple responsibilities while meeting strict deadlines.
• Proficiency with payroll systems and Microsoft Excel.
• Strong communication and problem-solving skills, with the ability to work effectively with Human Resources, Finance, and external service providers.

Preferred Qualifications

• Experience with UKG (UltiPro) payroll software.
• Experience with employee benefits billing, accounting, and reconciliation.
• Experience processing and reconciling 401(k) payroll contributions and supporting retirement plan audits.
• Experience with multi-state sales and use tax compliance, including preparation and filing of returns.
• Experience preparing payroll-related journal entries and general ledger reconciliations.
• Prior experience in an accounting or finance environment.
• Familiarity with publicly traded company financial reporting, internal controls, and audit requirements.
• Prior sales and use tax experience is not required; however, the successful candidate must be willing and able to learn and assume responsibility for this function.

Compensation & Benefits

• Pay: $75,000-$95,000 annually depending on experience
• 8 paid holidays (Plus an additional 2 floating holidays)
• Paid sick and vacation time
• Comprehensive medical, dental, vision plans including a generous employer health saving account (HSA) contribution each plan year
• Matching 401k employer contributions
• Tuition reimbursement program
• Career development focus including training opportunities and leadership development programs

Location

Work is available with flexibility to work from the High Point, NC or Martinsville, VA office, or remotely.