Payroll Manager

Overview

A global organization is seeking a Payroll Manager to lead and manage payroll operations across the U.S. and multiple international regions including the UK, France, Germany, Singapore, Canada, Ireland, and India. This role involves building a standardized, compliant, and efficient global payroll function from the ground up.

This position is fully remote within the U.S. and may require up to 10% travel based on business needs.

Responsibilities

Payroll Operations & Processing

• Oversee end-to-end payroll for U.S. multi-state payroll and international payrolls across specified countries
• Process bi-weekly U.S. payroll for exempt, non-exempt, and temporary employees, including off-cycle payments
• Partner with local service providers for monthly international payroll processing, including salary calculations, deductions, statutory contributions, garnishments, commissions, and benefits
• Review and validate payroll inputs and outputs such as employee data, timesheets, benefits, and deductions
• Perform payroll accounting activities including journal entries and payroll general ledger reconciliations
• Coordinate year-end and new-year payroll processes and HRIS setup, including tax reporting and jurisdiction-specific compliance filings
• Serve as the primary point of contact for employee payroll inquiries, handling pay, tax, and benefits questions professionally and discreetly

Payroll Transformation & Process Development

• Develop and implement global payroll policies, procedures, and controls
• Identify process gaps and inefficiencies, implementing best practices and streamlined workflows
• Establish payroll controls including reconciliations, spot checks, variance analysis, and audit trails
• Lead payroll system enhancements, upgrades, and integrations
• Drive standardization and automation across regions while accommodating local regulatory requirements

Compliance & Risk Management

• Ensure compliance with local payroll regulations and tax laws across all countries of operation
• Conduct periodic payroll audits and collaborate with internal and external auditors
• Maintain payroll data integrity in compliance with data protection regulations including GDPR
• Manage state and local reporting, filings, and workers' compensation reporting
• Administer 401k processes and employee-employer contribution plans

Vendor & Stakeholder Management

• Manage relationships with international payroll service providers, ensuring service level agreements are met
• Collaborate with People Operations, Finance, and IT teams to gather requirements and integrate payroll with HRIS and time & attendance systems

Training, Reporting & Leadership

• Develop and deliver payroll training to People Operations, Finance, and relevant teams
• Monitor and report on payroll performance metrics, recommending continuous improvements
• Supervise the payroll processing team

Requirements

• Proven experience as a Global or International Payroll Manager or similar role managing end-to-end payroll across multiple countries
• In-depth knowledge of U.S. multi-state payroll and familiarity with payroll regulations in the UK, France, Germany, Singapore, and India
• Experience developing and documenting payroll policies, procedures, and internal controls
• Strong understanding of payroll best practices including reconciliation, audits, and quality assurance
• Experience managing payroll vendors and service level agreements
• Proficiency in implementing payroll system solutions with strong project management skills
• Excellent attention to detail, organization, and time management skills across multiple payrolls and deadlines
• Strong communication and interpersonal skills, with the ability to handle sensitive payroll matters with patience and discretion
• Understanding of data protection regulations such as GDPR and confidentiality requirements
• Proficiency in UKG Payroll and Reporting, and G-Suite applications (especially Sheets/Excel)
• Experience with or willingness to learn AI tools in a personal or professional capacity

Preferred Qualifications

• Experience leading payroll transformation initiatives including system implementations and process standardization
• Familiarity with HRIS systems such as UKG, ADP, SAP and their integration with payroll
• Experience working in a SaaS or technology company environment
• Professional payroll certification (CPP, FPC, CIPP) or project management certification
• A continuous learning mindset toward evolving global payroll regulations and technology

Compensation & Benefits

• Starting base pay range: $90,000 - $125,000 USD per year, determined by skills, experience, business priorities, market demands, and location
• Stock options available as part of the total compensation package
• Competitive medical, dental, and vision insurance options for employees and dependents
• Flexible time off, company paid holidays, paid parental leave, and paid volunteer time off
• Mental health and wellness resources
• Employer-subsidized life insurance, short-term and long-term disability coverage
• Monthly stipend to support remote work
• Mentorship and professional development opportunities

Location

• This is a fully remote position within the U.S.
• Up to 10% travel may be required based on business needs or manager requests

Applicants must be authorized to work in the U.S. and able to work remotely within the country.