Payroll Manager

Overview

An experienced Payroll Manager is needed to join the Finance team. This role is responsible for end-to-end payroll processing for a company of 400+ individuals, ensuring compliance with institutional and regulatory standards while maintaining strong confidentiality and attention to detail.

Responsibilities

• Manage company-wide semi-monthly payroll processing in Paylocity for 400+ employees, including salaries, benefits, garnishments, taxes, and other deductions (start to finish)
• Collect and review payroll submissions, partnering closely with the People team and other business partners on payroll-related matters
• Ensure accurate and timely approval and processing of payroll updates, including new hires, terminations, and changes to pay rates
• Assist with and resolve payroll issues and discrepancies in a timely manner
• Maintain confidentiality and exercise extreme discretion when handling payroll data
• Stay current on payroll regulations and compliance requirements, including payroll tax requirements
• Review and audit employee data prior to payroll processing (bonuses, pay increases, commissions, and 401, etc.)
• Process off-cycle payrolls as needed for final paychecks and end-of-year payouts
• Respond to employee questions related to pay, deductions, garnishments, and other payroll-related items
• Create custom and ad hoc reports for Human Resources, Finance, and other departments as needed
• Support year-end payroll processing, payroll audits, and W-2 issuance
• Process and organize complex monthly and quarterly bonus and commission payments

Payroll Tax

• Conduct quarterly and annual payroll audits to tie out tax returns and W-2s
• Ensure external tax and reporting requirements are met on a timely basis, including audits, filing, amendments, and reporting

Accounting

• Prepare and process journal entries and allocations, including preparation and reconciliation of accounts
• Support other accounting-related activities and special projects as assigned by Finance

SOX

• Prepare SOPs and internal procedures
• Analyze processes and procedures for maximum efficiency and effectiveness
• Perform and monitor internal controls related to SOX compliance

Requirements

• 5+ years performing all payroll functions
• Quarterly and annual payroll audit experience
• Experience ensuring external tax and reporting requirements are met on a timely basis (audit, filing, amendments, reporting, etc.)
• Hands-on, detail-oriented, team-oriented, and self-directed approach
• Ability to partner with shared services groups (People, Accounting, Legal) and maintain open communication regarding employee changes and onboarding
• Ability to manage and prioritize multiple tasks and meet all deadlines
• Excellent communication skills, including strong spelling and grammar (negotiating and problem-solving skills required)
• Microsoft Excel: Intermediate to Advanced experience
• Journal entry and general ledger experience
• Strong understanding of transaction flow in an integrated and automated payroll accounting system

Preferred Qualifications

• CPP Certification
• NetSuite experience
• Experience with large payroll systems, preferably with ADP
• Experience with HR & Payroll systems migration

Compensation & Benefits

• Not specified in the provided job description

Location

• Remote (as indicated by listing: #LI-Remote)