Payroll Specialist

Overview

A leading provider of engineering, consulting, installation, and maintenance services for mission-critical building systems is seeking a Payroll Specialist. This role involves managing a variety of payroll-related activities, requiring expertise in payroll processing, including state and local tax compliance. The position demands excellent attention to detail, strong communication and organizational skills, and the ability to handle confidential information with integrity. The Payroll Specialist will contribute to developing and maintaining consistency across payroll operations.

Responsibilities

• Review and audit new hire and departure notifications in the payroll system to ensure 100% data accuracy; communicate any required corrections to Human Resources promptly.
• Update employee payroll records, including changes to tax status and direct deposit information.
• Respond to employee payroll inquiries.
• Calculate pay for contract personnel and process off-cycle checks such as retroactive pay increases, final paychecks, and corrections.
• Process involuntary deductions like wage levies or garnishments in accordance with legal orders.
• Respond to employment verification requests.
• Complete union and certified payroll reports timely.
• Perform other duties as assigned.
• Comply with and enforce all company policies.

Requirements

• High school diploma or equivalent.
• 4 to 6 years of payroll experience.
• Experience with payroll applications; DayForce preferred, but experience with other cloud-based systems (UKG, ADP, Workday) is acceptable.
• Knowledge of federal and state wage and tax laws and payroll compliance regulations.
• Strong proficiency in Microsoft Excel and Microsoft Office.
• Excellent organizational skills with high attention to detail.
• Ability to meet deadlines in a fast-paced environment.
• Strong problem-solving and prioritization skills.
• Ability to maintain confidentiality.
• Professional and tactful customer service skills.
• Strong written and verbal communication skills.
• Must have current work authorization in the U.S.; visa sponsorship is not available.

Preferred Qualifications

• Organized with a sense of urgency and ability to set priorities and action plans.
• Strong analytical and problem-solving abilities.
• Mathematical skills and good judgment.
• Experience working cross-functionally within departments.
• Ability to work independently and collaboratively.
• Knowledge of union payroll and reporting.

Compensation & Benefits

• Salary range: $75,000 to $85,000 annually, depending on experience.
• Eligibility for an annual performance-based bonus (not guaranteed).
• 401(k) plan with dollar-for-dollar company match up to 4% of eligible pay; immediate vesting.
• Employer-provided medical, dental, vision, prescription drug coverage, Employee Assistance Program, and accident & illness coverage.
• Basic life insurance and AD&D coverage valued at $50,000 with optional voluntary buy-up.
• Flexible non-accrual vacation and company holidays (California employees have separate paid sick leave).
• Business travel and related expenses reimbursed per company policy.

Location

This position requires current work authorization in the United States. Visa sponsorship is not available.