Payroll Specialist

Overview

This role involves coordinating payroll activities across US and international subsidiaries and branches within a global organization. Reporting to the Global Payroll Director and part of the Finance department, the Payroll Specialist ensures accurate, timely, and compliant payroll processing. The position requires collaboration with local payroll service providers, HR, and cross-functional teams to maintain smooth payroll operations across multiple regions and regulatory environments.

Responsibilities

• Coordinate payroll processing for US and international regions, including preparing and submitting monthly payroll input files
• Liaise with local payroll service providers to ensure timely and accurate payroll information flow, review calculations, and resolve payroll queries
• Monitor tax and social security liabilities across supported regions to ensure compliance with local laws and company policies
• Collaborate with HR to address and resolve employee payroll inquiries promptly and comprehensively
• Review and authorize payroll-related bank transactions, including approving payments in online banking systems
• Support external annual audits by providing documentation and clarification on payroll-related matters
• Participate in payroll process improvement and enhancement projects as assigned

Technologies

• Microsoft Office Suite
• Advanced Excel
• Online Banking Systems
• Payroll Management Platforms

Requirements

• Bachelor’s degree in Human Resources, Business Administration, Accounting, Finance, or a related field
• Minimum of 3 years of experience in an international payroll function
• Proficiency in English (written and spoken) with strong cross-functional communication skills
• Advanced Excel skills and proficiency across the Microsoft Office Suite
• Excellent attention to detail with a strong commitment to accuracy, deadlines, and compliance
• Ability to work independently and proactively with strong prioritization skills in a fast-paced environment
• Strong analytical and problem-solving abilities, adaptability to change, and commitment to ongoing self-improvement

Preferred Qualifications

• Professional certification in payroll, HR, or accounting (e.g., SOCPA or CIPD)
• Experience in a Shared Services Centre environment
• Knowledge of an additional European language
• Familiarity with international tax and social security requirements across US and international payroll

Compensation & Benefits

• Unlimited paid time off
• 12 paid holidays including 4 global self-care days
• 24 paid volunteer hours annually
• Paid parental leave: 8 weeks for all parents, 16 weeks for birthing parents
• Medical, dental, and vision coverage starting on the first day
• Mental health support, therapy sessions, and digital wellness tools via Employee Assistance Program
• 401(k) retirement plan with company matching contributions
• Fertility, adoption, and surrogacy support plus paid volunteer time
• 24/7 virtual veterinary care at no cost
• Legal services, identity protection, and supplemental health insurance options
• Tax-advantaged spending accounts for healthcare, dependent care, and commuting
• Learning and development opportunities including on-demand libraries, mentoring, workshops, and annual learning events

U.S. Geographic Zones & Compensation Ranges (Total Target Compensation / On Target Earnings)

• Zone 1 (San Francisco Bay Area, New York City Boroughs): $81,500—$135,800 USD
• Zone 2 (Washington, California excluding San Francisco Bay Area): $74,700—$124,500 USD
• Zone 3 (Texas, Illinois, North Carolina, Colorado, Massachusetts, Pennsylvania, Virginia, Oregon, Nevada, Hawaii, New York excluding NYC boroughs; Sales roles in Georgia, Ohio, Arizona): $67,900—$113,200 USD
• Zone 4 (All other US locations): $59,100—$98,400 USD

Compensation reflects base pay plus performance-based bonus and is determined by experience, education, skills, and geographic location. Offers are typically made below the midpoint of the range.

Location

United States (various geographic zones as listed above)

Equal Opportunity Statement:
This employer is an equal opportunity employer and does not tolerate discrimination on the basis of race, color, religion, gender, age, national origin, citizenship, disability, veteran status, or any other classification protected by federal, state, or local law. All information provided during the recruitment process will be kept confidential.

Application Note:
Applicants confirm that all information provided is complete and accurate. Misrepresentation or falsification may result in disqualification or termination of employment if discovered after hiring.