Payroll Specialist

Overview

This role supports daily payroll operations within the Workday payroll system. Reporting to the Manager of Enterprise Payroll, the Payroll Specialist will manage end-to-end payroll processing for hourly and salaried employees, serve as a primary point of contact for payroll-related inquiries, and help ensure compliance with federal and state regulations.

The position is primarily remote, with occasional travel to the Indianapolis, IN offices. Candidates must reside within a 75-mile radius of Indianapolis, IN.

Responsibilities

• Maintain comprehensive knowledge of federal and state payroll and tax regulations, including garnishments, child support, levies, and subpoenas.
• Review, analyze, and verify payroll reports and documents for accuracy prior to processing.
• Enter payroll data accurately into Workday, ensuring employee information is correctly maintained.
• Process payroll corrections, adjustments, and off-cycle payments such as lay-off and final paychecks.
• Administer employee wage garnishments and child support deductions in compliance with legal requirements.
• Coordinate union payroll requests and ensure timely system updates to prevent payroll disruptions.
• Respond promptly and professionally to employee inquiries regarding payroll, wage verification, and related issues.
• Manage the daily payroll inbox using the Fresh Service ticketing system, ensuring requests are handled efficiently.
• Verify and process new hire and termination payroll data, including pay cards and direct deposit setups.
• Upload and review earnings, deductions, and third-party files (including 401(k), HSA, taxes, and garnishments) for accuracy.
• Gather data for audits, including union-related requests, and ensure compliance with audit standards.
• Maintain accuracy and integrity of payroll data across all systems and processes.
• Identify opportunities for process improvements and support implementation of efficiencies within payroll operations.
• Assist with payroll projects and special assignments as needed.

Requirements

• High School diploma or equivalent required.
• Minimum of 3+ years of direct payroll processing experience.
• Experience working in a unionized environment.
• Proficiency with Workday Human Capital Management (HCM) system.
• Strong working knowledge of Microsoft Excel.
• Experience with payroll tax regulations and compliance.

Preferred Qualifications

• Professional experience utilizing AI tools in payroll processes.

Compensation & Benefits

• Competitive salary and comprehensive benefits package.
• Flexible remote work arrangements with occasional travel to Indianapolis, IN.
• Health, dental, and vision insurance coverage.
• Retirement plan options including 401(k).
• Paid time off and holiday leave.
• Opportunity for professional development and career growth.
• Supportive and inclusive work environment.

Equal Opportunity

The employer is committed to fostering a diverse and inclusive workplace and is an equal opportunity employer. No discrimination is made based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected class. All qualified applicants will receive consideration for employment without regard to these factors.