Overview
The organization is seeking a Payroll Specialist to support payroll functions, ensuring payroll processes are administered on time, accurately, and in compliance with government regulations.
Responsibilities
- Administer payroll processing and collect payroll data to maintain accurate payroll records.
- Process employee, timesheet, benefits, and other payroll information in the payroll system. Data may include:
- Hourly rates, salaries, commissions, bonuses, and other compensation
- Time worked, paid leave, and holidays
- Deductions and withholding
- Address changes and other required updates
- Assist with proper processing of payroll deductions for taxes, benefits, and other deductions.
- Collaborate with the Senior Payroll Manager on accurate and timely processing of payroll-related paperwork, including wage garnishments and tax agency notices.
- Issue manual or replacement checks or direct deposits due to payroll errors, direct deposit returns, or final discharge.
- Manage the payroll inbox (FreshDesk ticketing system) and respond to payroll inquiries within 24–48 hours.
- Support the Senior Payroll Manager with biweekly, monthly, off-cycle, quarter-end, and year-end payroll processing.
- Prepare payroll reports for senior management or auditing purposes, upon request.
- Participate in problem-solving and special projects within the Payroll Department.
- Perform other duties as assigned by the supervisor on an as-needed basis.
Requirements
- 2–3 years of payroll experience required.
- High school diploma or equivalent required; some college preferred.
- Excellent organizational skills and attention to detail.
- Proficient with Microsoft Office Suite or related software.
- Proficient with, or the ability to quickly learn, payroll software.
Preferred Qualifications
- Workday and ADP Smart compliance experience.
Compensation & Benefits
- Compensation: $63,000–$77,000
Full-time employees (30+ hours per week) are eligible for:
- Medical (Virtual Care included), HSA/FSA, Dental, Vision on 1st of the month after hire date
- 401K after 30 days of employment
- Company-sponsored Short Term Disability (Only applicable for non-California employee)
- Pre-tax savings available for public transit commuters
- An additional personal holiday on your birthday
Part-time employees (less than 30 hours) are eligible for:
- Dental and Vision on 1st of the month after date of hire
- 401K after 30 days of employment
Additional benefits:
- Employee discounts on skincare products and cosmetic services.
Location
This is a remote position open to candidates located in the following states: New York, New Jersey, Pennsylvania, Connecticut, Florida, Illinois, Missouri, Minnesota, and California.