Payroll Specialist

Overview

This role is part of the Payroll and Human Resources team and supports the Payroll department. The Payroll Specialist is responsible for day-to-day payroll operations and related compliance, recordkeeping, and support across payroll inquiries.

Responsibilities

• Perform daily Payroll department operations, including preparation of multiple bi-weekly payrolls
• Support new hire time and attendance training
• Handle employee self-service login resets
• Complete verifications of employment
• Process off-cycle payments
• Interface with Human Resources, Finance, and other teams as required
• Monitor and ensure FLSA compliance for multi-state operations
• Reconcile timecards, including contacting team members and supervisors to obtain timesheet approvals
• Enter and import data for payroll adjustments
• Maintain accurate payroll records for audit/compliance
• Create and distribute reports to business partners
• Resolve tax issues in coordination with ADP tax and internal resources
• Maintain records and documentation regarding state tax issues
• Perform Year End processing, including W2 review, approval and distribution, and preparation for the new year
• Document payroll processes
• Provide timely support to team members and management for all payroll inquiries
• Perform other related duties as required and assigned

Requirements

• Associate degree in a related field and 4 years of payroll experience, or an equivalent combination of education and experience
• Experience working with an integrated Payroll/HR system, preferably ADP Workforce Now
• Intermediate Excel skills (pivot tables, v-lookups)
• Knowledge of other standard software including Outlook, Word, and Adobe Acrobat
• Flexibility and ability to multi-task
• Excellent organizational and time management skills
• Strong verbal and written communication skills
• Customer-service oriented
• Highly detail-oriented and curious

Preferred Qualifications

• Union, implementation, and multi-state tax experience preferred, including CA, WA, IL, NY/NYC
• Bilingual: English/Spanish

Compensation & Benefits

Not specified.

Location

Not specified.