Payroll Specialist

Overview

This role manages end-to-end payroll operations and maintains reliable employee records for time, attendance, compensation, and payroll processing. In addition to payroll responsibilities, the position provides administrative support to Human Resources, including onboarding assistance, employee records support, benefits administration, and other HR processes.

Responsibilities

• Process weekly and bi-weekly payrolls, verifying employee compensation, time records, and payroll entries for accuracy and timeliness.
• Maintain payroll data for wages, salaries, commissions, bonuses, deductions, garnishments, benefits, paid leave, holidays, shift differentials, and tax withholdings.
• Prepare, reconcile, and submit applicable federal, state, and local payroll tax filings, deposits, and reports, including quarterly and annual returns and year-end reporting.
• Monitor payroll tax and employment requirements, administer mandated deductions and payments, and maintain accurate tax setup.
• Reconcile payroll registers, benefit deductions, tax withholdings, general ledger accounts, and bank records; investigate variances and coordinate financial reporting with Finance.
• Resolve payroll adjustments and corrections, including direct deposit concerns, replacement checks, retroactive pay, overpayments, and separation-related payroll matters.
• Coordinate year-end activities, validate employee tax information, prepare required forms, and distribute employee statements.
• Maintain payroll procedures, internal controls, confidential records, and documentation that supports compliance and audit readiness.
• Support payroll systems by maintaining data, coordinating updates, testing changes, troubleshooting issues, and working with vendors as needed.
• Partner with HR, Finance, Benefits, and management on employee status changes, compensation updates, timekeeping, leave, and benefit deductions.
• Respond to employee, manager, and agency inquiries.
• Maintain HRIS and personnel records; assist with recruitment, onboarding, employee transitions, and benefits administration.
• Perform other duties as assigned.

Requirements

• Strong organizational skills and sound judgment.
• Ability to analyze information, resolve discrepancies, and manage multiple priorities in a fast-paced environment.
• Working knowledge of general accounting principles, chart of accounts, and intercompany transactions (preferred).
• Proficiency with Microsoft Office, particularly Excel.
• Experience using payroll systems.
• Ability to protect sensitive information, communicate clearly, work independently, and collaborate effectively with internal teams.

Preferred Qualifications

• Bachelor’s degree in Business Administration, Human Resources, Accounting, or a related field.
• Minimum of five years of payroll processing experience, including demonstrated responsibility for end-to-end payroll.
• Experience supporting HR functions such as recruitment, employee relations, benefits, administration, and compliance.
• Manufacturing payroll experience.
• Familiarity with UKG Ready.

Compensation & Benefits

• Compensation, benefits eligibility, and other employment offerings will be provided during the hiring process.

Location

• Manufacturing workplace access may require following workplace safety requirements and using appropriate personal protective equipment.