Payroll Specialist

Overview

Salary Range: $60,000.00 to $65,000.00 Annually

This role involves supporting payroll operations, employee timekeeping, and payroll-related employee support across multiple mill locations. The Payroll Specialist acts as the primary point of contact for payroll, benefits, and timekeeping inquiries while ensuring accurate payroll data, timely approvals, reporting, and compliance with company policies and union agreements.

Responsibilities

• Serve as the main contact for employee questions regarding payroll, benefits, and timekeeping.
• Maintain and audit eTime records, including addressing missed punches, coding corrections, and approvals.
• Support payroll processing by reviewing hours worked, pay rates, deductions, and employee changes for accuracy.
• Enter and maintain employee data such as new hires, transfers, promotions, pay changes, and terminations.
• Collaborate with supervisors, HR, and mill leadership to ensure payroll deadlines and approvals are met.
• Coordinate leave of absence updates with employees, HR, and third-party vendors.
• Process union dues and support compliance with Collective Bargaining Agreements (CBA).
• Assist with payroll reporting, audits, and process improvement initiatives.

Requirements

• 2 to 4 years of payroll experience preferred.
• 2 to 4 years of experience with eTime or a similar timekeeping system required.
• Understanding of union environments and Collective Bargaining Agreements preferred.
• Strong communication, organizational, and problem-solving skills.
• Proficiency in Microsoft Excel and payroll systems.
• Ability to manage multiple priorities in a fast-paced environment.

Work Environment

• Fast-paced, deadline-driven setting with frequent interaction with employees, supervisors, HR teams, and union representatives.
• Regular coordination with multiple mill locations and external vendors.
• This position is critical to maintaining payroll accuracy, ensuring union compliance, and providing responsive, knowledgeable, and detail-oriented employee support.