Payroll/HRIS Specialist

Overview

This role involves managing the end-to-end payroll cycle across multiple states and serving as the primary expert for the organization's HRIS. The position requires maintaining accurate employee data, ensuring efficient workflows, and scaling systems to support growth. Additionally, the role includes managing compliance for kitchen locations by tracking business licenses, permits, and renewals across various jurisdictions.

Responsibilities

• Run multi-state payroll on a recurring cycle, ensuring accurate wage calculations, tax withholdings, and compliance across 8+ states including CA, TX, FL, GA, CO, IL, NJ, VA, and others
• Own the HRIS by managing employee data, onboarding and offboarding workflows, organizational structure changes, and ensuring data integrity across integrated systems
• Maintain compliance for all kitchen locations by tracking business licenses, health permits, food handler certifications, sales tax registrations, and other regulatory obligations to prevent lapses
• Manage payroll tax filings and registrations as the organization expands into new states
• Administer benefits enrollment, deductions, and reporting in partnership with HR
• Build and maintain spreadsheet-based tools and trackers to provide visibility into headcount, payroll costs, and compliance status
• Reconcile payroll accounts during monthly close, collaborating with the accounting team on accruals and adjustments
• Identify inefficiencies in current processes and drive improvements to scale systems alongside organizational growth
• Respond to employee and manager payroll and HR system inquiries with accuracy and a solution-focused approach
• Reduce friction in daily people processes by improving workflows, clarifying handoffs, and facilitating support for managers and employees

Requirements

• 2 to 4 years of experience in payroll, HRIS administration, people operations, or a related field
• Strong skills in Excel or Google Sheets, including use of formulas and handling large datasets
• Highly organized with strong attention to detail to avoid payroll errors, missed invoices, and lapsed permits
• Ability to work effectively in a fast-paced environment with changing priorities
• Strong communication skills to clearly explain payroll and system topics to non-technical stakeholders
• Demonstrated ownership, initiative, and ability to learn quickly, follow through, and improve workflows
• Interest in operational roles with direct impact on business operations
• Degree in HR, business, accounting, or a related discipline

Compensation & Benefits

• Salary range: $75,000 - $95,000
• Unlimited paid time off (PTO)
• Medical, dental, and vision insurance
• 401(k) plan with up to 4% employer match after one year
• Remote work option
• Paid parental leave

Location

Remote

Note: Responsibilities and tasks may evolve based on organizational needs.