Research Operations Analyst

Overview

This role supports daily research and finance operations within an assigned portfolio. Responsibilities include pre- and post-award research administration, financial and progress reporting, and fund closeouts. The position requires sound judgment and analytical thinking, along with working knowledge of sponsor institutions, proposal preparation tools (e.g., S2S), and financial systems (e.g., GAAP and ERP/PeopleSoft).

Responsibilities

Research Administration & Financial Management

• Manage pre- and post-award activities, including proposal development and submission in collaboration with principal investigators, the Office of Sponsored Research, IRB, and other stakeholders.
• Develop and edit proposal budgets, justifications, biosketches, and related materials; assist with contract workflows, new agreements, and amendments.
• Generate financial reports for assigned principal investigators and chart strings.
• Support departmental budget preparation, long-range financial planning, analyses, and initiatives.
• Maintain accurate personnel expenditure and effort allocations.
• Coordinate monthly and quarterly effort certification and process corrective actions as needed.
• Approve and reconcile purchase orders and chart string activity to verify appropriate expenses, available funds, and compliance with sponsor and organization guidelines.
• Support project closeout activities, including clearing encumbrances, closing purchase orders and subawards, and paying invoices.

Human Resources

• Under the direction of the BD/BM, coordinate requested personnel actions for department staff and faculty, including new-hire and NES onboarding, visa requests, AccessNet, login IDs, and Outlook access.

Department Support

• Support department business activities, including purchasing, facilities, travel, institutional reporting, and coordination of building and equipment safety, maintenance, and other services.
• Coordinate lab safety training, lab coat services, and other general laboratory support.

Requirements

• Bachelor’s Degree (any discipline).
• High School diploma or equivalent, and 6-8 years of experience in research administration may substitute for minimum education requirements.
• 2-3 years of related experience in business administration and administrative analysis (budgets, grant accounting, facility or personnel support).

Preferred Qualifications

• Bachelor’s Degree in business, finance, business administration, research administration, science, or related field.
• 2+ years of experience in research administration.

Compensation & Benefits

• Compensation is based on work experience, qualifications, and work location.
• Comprehensive benefits are provided.

Location

• Not specified in the provided description.

Equal Opportunity & Hiring Safety Notice

• Equal opportunity employer.
• The organization is committed to a safe and transparent hiring process. Scammers may attempt to impersonate the organization through fake job postings, emails, or interviews. Apply only through official channels, and do not provide sensitive personal or financial information prior to acceptance of a formal offer.