Senior Accountant

Overview

This role helps build an internal accounting function that is transitioning from an external accounting firm. You will be part of an initial two-person accounting team, reporting directly to the Controller. Initial priorities include customer invoicing, customer account maintenance, accounts receivable, and sales tax administration. Over approximately 12 months, more responsibilities will move fully in-house, and additional duties will be assigned progressively by the Controller.

Responsibilities

Customer invoicing and customer accounts

• Prepare and issue timely, accurate customer invoices; partner with internal teams to resolve billing questions and discrepancies.
• Record and apply customer payments and credit memos accurately.
• Confirm appropriate credits on customer accounts; research unapplied payments and credit balances.
• Coordinate refunds and account adjustments under established approval procedures, maintaining supporting documentation.
• Respond to customer billing inquiries and reconcile customer account balances.

Accounts receivable and collections

• Monitor AR aging and provide first-line follow-up on overdue invoices, payment discrepancies, and disputed balances.
• Work with customers and other team members on collections in coordination with the Controller; maintain follow-up records and escalate unresolved items.
• Provide the Controller with updates on aging, collection activity, and accounts requiring attention.

Sales tax administration

• Handle day-to-day sales tax administration under the Controller’s oversight, including reviewing tax charged on customer invoices and researching discrepancies.
• Maintain customer exemption certificates and supporting sales tax records.
• Prepare sales tax account reconciliations, investigate differences, and coordinate corrections with the Controller and external providers.
• Coordinate and monitor sales tax return preparation and filing by external providers; review supporting information and track filing and payment deadlines.
• Assist with sales tax notices and information requests, referring technical questions and compliance decisions to the Controller and external tax advisors.

Additional responsibilities (assigned progressively as work transitions in-house)

• Prepare recurring and adjusting journal entries, supporting schedules, and balance sheet account reconciliations.
• Complete assigned monthly close tasks within the Controller’s close schedule; assist with financial reporting and variance analysis.
• Maintain fixed asset records and record depreciation, payroll, benefits, and related accruals.
• Support accounts payable, including invoice coding, approval routing, vendor inquiries, vendor records, and payment preparation under established approval controls.
• Assist with expense reports, corporate card reconciliations, 1099 preparation, and supporting schedules for external tax preparers.
• Learn existing processes from the external accounting firm and help transfer supporting records and workpapers.
• Follow procedures and controls established by the Controller; help document and implement them, and provide input on recurring issues or practical improvements.

Requirements

• 4+ years of relevant accounting experience, including hands-on customer invoicing, customer account maintenance, and accounts receivable.
• Bachelor’s Degree in Accounting.
• Working knowledge of sales tax administration, including sales tax account reconciliations, exemption certificates, and coordination of return preparation and filing.
• Understanding of general ledger accounting, reconciliations, and the monthly close process.
• Demonstrated curiosity and ownership mindset; notices recurring issues or patterns and proactively raises them for improvement.
• Strong attention to detail, follow-through, and ability to research and resolve account discrepancies.
• Clear, professional communication skills and comfort coordinating billing and collections with customers and internal teams.
• Ability to manage recurring deadlines and take on additional responsibilities as the department develops.

Preferred Qualifications

• Experience with NetSuite.

Compensation & Benefits

• $75,000 - $95,000 a year
• Comprehensive Medical, Dental, and Vision plans
• 401(k) with employer match
• Company-paid Life Insurance, plus HSA & FSA options
• Employee Assistance Program (EAP)
• Adoption Assistance
• Commuter Benefits
• Free Coursera Professional Certifications
• Generous vacation & sick time, plus paid time off

Location

• United States (must have unrestricted right to work in the United States, including natural citizens and Green Card holders)