Senior Accounts Payable Clerk

Overview

The organization is seeking an experienced Senior Accounts Payable Clerk to join the Accounting team.

Reporting to the Assistant Controller – Operational Accounting, this role ensures the accurate and timely processing of vendor invoices and payments, maintains vendor accounts, performs reconciliations, and supports the monthly accounting close.

This is a hands-on position for someone who is highly organized, detail-oriented, comfortable working in a high-volume environment, and able to independently investigate and resolve discrepancies.

Responsibilities

Accounts Payable & Vendor Management

• Review vendor invoices and payment requests for accuracy, completeness, proper documentation, and appropriate approval.
• Enter and post Accounts Payable transactions accurately and timely within the accounting system.
• Prepare and process vendor payments in accordance with established payment schedules and company policies.
• Maintain accurate vendor records and ensure transactions are properly recorded within the appropriate entity, account, and accounting period.
• Investigate and resolve invoice discrepancies, duplicate invoices, payment issues, and other vendor account differences.
• Communicate directly with vendors regarding invoices, payment status, account reconciliations, and outstanding issues.
• Review vendor statements and reconcile differences to ensure accurate billing and prevent duplicate or incorrect payments.
• Support the Assistant Controller in maintaining strong and professional relationships with key vendors.

Reconciliations & Month-End Close

• Perform regular reconciliations of Accounts Payable subledgers to the General Ledger.
• Prepare vendor and balance sheet account reconciliations and investigate reconciling items.
• Assist with month-end and year-end close activities related to Accounts Payable.
• Ensure Accounts Payable transactions are recorded completely and accurately in the appropriate accounting period.
• Research and resolve outstanding or aged Accounts Payable items.
• Prepare supporting schedules and account analyses as requested by the Assistant Controller, Controller, auditors, or other members of the Accounting team.

Accounting Controls & Process Improvement

• Follow established Accounts Payable policies, procedures, approval requirements, and internal controls.
• Identify unusual transactions, discrepancies, or potential control issues and escalate them appropriately.
• Assist with documenting and improving Accounts Payable procedures and workflows.
• Identify opportunities to improve efficiency, accuracy, and automation within Accounts Payable processes.
• Support accounting system and process improvement initiatives affecting Accounts Payable.
• Maintain organized and complete electronic documentation supporting Accounts Payable transactions.

Collaboration & Operational Support

• Work closely with the Assistant Controller and other members of the Accounting team to resolve accounting and operational issues.
• Collaborate with employees across the organization to obtain invoice approvals, supporting documentation, and resolution of vendor-related questions.
• Provide timely and professional responses to internal and external Accounts Payable inquiries.
• Support audit and financial review requests relating to vendor invoices, payments, reconciliations, and Accounts Payable balances.
• Provide additional accounting support and perform other related duties as assigned.

Requirements

• 3–5+ years of Accounts Payable experience, preferably within a medium-to-large or high-volume organization.
• Strong understanding of Accounts Payable processes, vendor reconciliations, payment processing, and basic accounting principles.
• Experience performing Accounts Payable and General Ledger reconciliations.
• Strong proficiency in Microsoft Excel and experience working with accounting or ERP systems.
• Strong numerical aptitude and analytical skills.
• Excellent attention to detail and commitment to accuracy.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Ability to independently research and resolve accounting discrepancies.
• Strong written and verbal communication skills.
• Ability to work effectively in a fully remote and collaborative environment.

Preferred Qualifications

• Bachelor’s or Associate degree in Accounting, Finance, Business, or a related field.
• Experience with NetSuite or a similar ERP system.
• Experience in the travel, hospitality, or other high-volume transactional service industry.
• Experience working in a multi-entity or international organization.
• Experience supporting process improvement or Accounts Payable automation initiatives.

Compensation & Benefits

Not specified.

Location

Fully remote and collaborative environment.