Senior Bookkeeper - QuickBooks Online

Overview

This role is for an experienced, detail-oriented Senior Bookkeeper to support a Canada-based accounting and business services team. Responsibilities include full-cycle bookkeeping for multiple clients, maintaining accurate financial records, and assisting with day-to-day administrative and accounting operations.

The position emphasizes accuracy, accountability, proactive communication, and continuous workflow improvement.

Responsibilities

• Manage full-cycle bookkeeping for multiple client accounts, ensuring records are accurate, complete, and up to date.
• Perform monthly bank and credit card reconciliations, investigate discrepancies, and ensure transactions are properly recorded.
• Accurately code, categorize, and record financial transactions using QuickBooks Online (QBO).
• Maintain accounts payable and receivable records, monitor balances, and support timely financial processing.
• Prepare and record payroll entries, ensuring accuracy and consistency across client files.
• Prepare GST/HST remittance information and supporting documentation for review and filing.
• Prepare financial reports and supporting records to assist with accounting reviews and business decisions.
• Maintain organized, accurate client bookkeeping files while tracking deadlines and outstanding tasks.
• Provide administrative support, including email management and client communication related to accounting activities.
• Help develop, document, and implement internal systems and processes to improve productivity and operational efficiency.
• Ensure bookkeeping tasks, reconciliations, and financial documentation are completed accurately and submitted for review before applicable deadlines.
• Communicate proactively with the team; raise questions or discrepancies promptly and contribute to a collaborative working environment.

Requirements

• Proven experience performing full-cycle bookkeeping for multiple clients or businesses.
• Advanced proficiency in QuickBooks Online (QBO) is required.
• Strong experience with bank and credit card reconciliations.
• Solid knowledge of accounts payable, accounts receivable, and transaction categorization.
• Experience preparing payroll entries and maintaining accurate payroll-related records.
• Familiarity with Canadian bookkeeping practices, including GST/HST remittances.
• Ability to prepare accurate financial reports and maintain well-organized accounting records.
• Strong attention to detail and commitment to financial accuracy.
• Excellent organizational and time-management skills, with the ability to manage multiple client files and deadlines simultaneously.
• Strong written and verbal communication skills in English.
• Ability to work independently, take ownership of assigned responsibilities, and meet deadlines without constant supervision.
• Proactive problem-solving skills, with willingness to ask questions or flag discrepancies rather than make assumptions.
• Comfortable using digital communication tools such as Slack, email, and messaging platforms.
• Collaborative mindset, professional integrity, reliability, and transparency.
• Willingness to learn new internal systems and contribute to workflow improvements.

Compensation & Benefits

• Not specified.

Location

• Fully remote.
• Schedule & availability: Monday to Friday, part-time (25 hours per week) from 8:30AM to 1:30PM (PST).

Additional Notes

• Roles are professional positions with set schedules defined by the client; consistent availability is expected.
• Training may be required to understand the role, tools, and client processes.
• Performance may be measured through KPIs and goals aligned to client expectations and project objectives.
• Stable, long-term collaboration; opportunity to work with international teams.