Senior Bookkeeper - QuickBooks Online

Overview

This role supports a Canada-based accounting and business services team with full-cycle bookkeeping for multiple clients. Responsibilities include maintaining accurate financial records, handling monthly reconciliations, supporting payroll and GST/HST remittances, and contributing to improved internal workflows and well-organized processes.

Responsibilities

• Manage full-cycle bookkeeping for multiple client accounts, keeping financial records accurate, complete, and up to date.
• Complete monthly bank and credit card reconciliations, investigate discrepancies, and ensure transactions are properly recorded.
• Accurately code, categorize, and record financial transactions using QuickBooks Online.
• Maintain accounts payable and accounts receivable records, monitor balances, and support timely processing.
• Prepare and record payroll entries, ensuring accuracy and consistency across client files.
• Prepare GST/HST remittance information and supporting documentation for review and filing.
• Prepare financial reports and supporting records to assist with accounting reviews and business decisions.
• Maintain organized and accurate bookkeeping files for multiple clients, tracking deadlines and outstanding tasks.
• Provide day-to-day administrative support, including email management and client communication.
• Help develop, document, and implement internal systems and processes to improve productivity and operational efficiency.
• Ensure bookkeeping tasks, reconciliations, and financial documentation are completed accurately and submitted for review before applicable deadlines.
• Communicate proactively with the team, raise questions or discrepancies promptly, and support a collaborative working environment.

Requirements

• Proven experience performing full-cycle bookkeeping for multiple clients or businesses.
• Advanced proficiency in QuickBooks Online (QBO).
• Strong experience with bank and credit card reconciliations.
• Solid knowledge of accounts payable, accounts receivable, and transaction categorization.
• Experience preparing payroll entries and maintaining accurate payroll-related records.
• Familiarity with Canadian bookkeeping practices, including GST/HST remittances.
• Ability to prepare accurate financial reports and maintain well-organized accounting records.
• Strong attention to detail and commitment to financial accuracy.
• Excellent organizational and time-management skills, with the ability to manage multiple client files and deadlines simultaneously.
• Strong written and verbal communication skills in English.
• Ability to work independently, take ownership of assigned responsibilities, and meet deadlines without constant supervision.
• Proactive problem-solving skills and willingness to ask questions or flag discrepancies rather than make assumptions.
• Comfortable using digital communication tools such as Slack, email, and messaging platforms.
• Professional integrity, reliability, and transparency.

Preferred Qualifications

• Willingness to learn new internal systems and contribute to workflow improvements.
• Collaborative working style focused on accuracy, accountability, and proactive communication.

Compensation & Benefits

• Not specified.

Location & Schedule

• Fully remote work environment.
• Schedule & Availability: Monday to Friday; part-time (25 hours per week) 8:30AM to 1:30PM (PST).
• Opportunity for stable, long-term collaboration and work with international teams.