Senior Corporate Grants Accountant - Shared Services

Overview

The organization is seeking a remote Senior Corporate Grants Accountant to support Sponsored Projects Financial Management within the Shared Services Center’s Sponsored Projects Financial Management unit.

This role leads a team that provides general financial and accounting support for award setup, billing, and financial reporting. The position includes mentoring and day-to-day guidance, ensuring professional service and quality in all phases of post-award financial management, and delivering deep functional expertise in research administration as it relates to federal, state, agency award requirements, and university regulations, policies, and procedures.

Responsibilities

• Develop and maintain a thorough functional understanding of financial and human resources administrative systems modules and their integrations, including:
  • General ledger, grants accounting, cash management, accounts receivable, fixed assets, procurement, accounts payable, human resources, and payroll
  • Serve as the lead for accounts receivable integration with the grants module
• Coordinate, develop, and apply systems, policy, and procedures to ensure compliance with Federal, State, and Local research accounting standards across the university and the WVU Research Corporation (including regional campuses)
  • Develop, prepare, and coordinate implementation for new policy, practices, and procedures
• Structure systems to support external agency requirements (e.g., NSF, GASB, OMB) and implement revised standards and requirements for timely compliance
• Serve as primary contact for academic colleges/schools, providing all financial and technical support for specific awards and related areas within Sponsored Projects Administration
  • Serve as primary contact for the university/corporation with external agencies and external consultants regarding sponsored research financial requirements
  • Alleviate or eliminate disputes related to reimbursement, reporting of financial data, and audit findings/compliance issues
• Conduct detailed review of sponsored awards upon closeout to ensure compliance with federal, state, agency, award-specific, and university regulations, policies, and procedures
  • Compile and prepare interim and final documents, including federally required reports
  • Validate billing and financial reports for appropriateness, reconcile resulting receipts, and ensure reimbursement is not made for expenditures not supported by documentation or outside the agency-approved budget
• Troubleshoot and resolve grants module issues in conjunction with the Financial Systems functional analyst team
  • Exercise significant decision-making and judgment
  • Participate in testing of Oracle-related financial system upgrades and other system enhancements
• Manage administrative interfaces with Human Resources and Payroll, PO, Accounts Payable, Accounts Receivable, Cash Management, and General Ledger modules
  • Act immediately to prevent downstream impacts when system issues arise due to module interdependencies
• Notify principal investigators and departmental business officers of issues involving expenditures, disallowed expenditures, over obligations, open encumbrances on expiring awards, cost share shortages, and related matters
  • Follow through to ensure resolution and appropriate accounting in accordance with applicable federal, state, and agency regulations
• Train university personnel (classified exempt and non-exempt staff, non-classified staff, and faculty) on financial management of sponsored research activity
  • Provide formal or informal training on award management in accordance with federal and state regulations, institutional policies and procedures, and individual award terms and conditions
• Lead the activity of a Grants Resource Specialist
  • Assign work, design workflow, evaluate performance, and recommend disciplinary action
  • May have input into interviewing and selection processes as determined by the Assistant Director of Sponsored Projects Administration
• Anticipate and analyze operational and managerial information needs and produce reports using programming tools and/or PC software
  • Retrieve archived data in electronic databases, microfiche, and stored paper formats to provide information to sponsors
• Provide information as requested to agency auditors, legislative auditors, external financial auditors, and internal auditors
  • Gather, explain, defend institutional practices and policies, and respond to audit findings
• Participate in continuing education seminars and workshops (e.g., computing, fund accounting, post-award accounting standards, Uniform Guidance)
  • This involves in-state and out-of-state travel
• Complete special projects to support institutional missions and unit objectives as time and workload dictate
  • May coordinate project teams, develop new or improved methods of operation, draft policies/procedures, and implement system enhancements
• Serve as backup to other positions within the unit
  • May occasionally be required to perform others’ duties
  • Sponsored Projects Administration positions may require limited amounts of evening and weekend work hours

Requirements

• Bachelor’s degree in business, accounting, or other related field
• Minimum of five (5) years of experience in:
  • Accounting, banking, finance, or related field
  • Project management experience
  • Work experience providing analytical and communication skills
  • Customer service or related experience
• Any equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.

Knowledge, Skills, and Abilities

• Excellent verbal and written communication skills
• Excellent computer skills with advanced knowledge of Microsoft Office Suite and Adobe applications
• Ability to work independently and carry out assignments with minimal supervision
• Ability to analyze data, solve problems, and provide useful reporting tools
• Ability to prepare, manage, and maintain budgets and financial reports, including reconciliation reports among clustered accounts
• Ability to learn and implement university, state, and federal policies and procedures related to budgetary and grant matters
• Proficiency in reading and interpreting Uniform Guidance and other federal regulations
• Skilled in working with grants and contracts in a higher education environment
• Excellent organizational skills and ability to work with a variety of constituencies while addressing complex issues accurately and in a timely manner

Preferred Qualifications

• Complex/high volume university/college/private entity business, accounting, or finance department

Compensation & Benefits

• 37.5-hour work week
• 13 paid holidays
• 24 annual leave (vacation) days per year
• 18 sick days per year
• Health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match; eligibility to continue health insurance and other retiree perks
• Wellness programs

Location

Remote

Additional Information

• Job posting date: Oct 5, 2026
• Posting classification: Non-Classified
• Exemption status: Exempt
• Benefits eligible: Yes
• Schedule: Full-time

Equal Opportunity Employer

The employer is an Equal Opportunity Employer and invites all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.