Senior Lease Auditor

Overview

This is a Remote working arrangement out of various locations listed.

The Senior Lease Auditor position sits on the Lease Administration/Audit team and supports lease audit activities related to OPEX, CAM, RET, Insurance, and Utilities.

Responsibilities

• Conduct pre-audit reviews of annual expense reconciliations to ensure accuracy and compliance with lease terms (including CAM, operating expenses, real estate taxes, insurance, utilities, maintenance/repair, capital expenditures, and more).
• Interpret commercial lease language, including provisions related to the landlord’s ability to pass through expenses to tenants.
• Apply lease concepts and calculations involving proportionate shares, management and administrative fees, base years, gross up provisions, CAPs, amortization of capital expenditures, GLA/GLOA, co-tenancy, and other relevant lease provisions.
• Understand lease-type differences across commercial, retail, medical, and industrial leases; maintain basic understanding of Stark Laws as it relates to medical clients.
• Request and review appropriate backup documentation from landlord representatives supporting annual statements.
• Maintain timely follow-up with landlords until open audits and/or disputes are resolved to the satisfaction of the client.
• Review landlord-provided information such as general ledgers, real estate tax bills, insurance premiums/declaration pages, utility invoices, amortization schedules, and monthly estimates/impounds.
• Stay informed on industry trends and geographical nuances affecting lease and property types.
• Perform detailed expense analysis using standardized checklists and year-over-year variance worksheets.
• Coordinate with Lease Analysts assigned to client accounts; communicate audit progress and, when needed, communicate directly with clients regarding status, findings, and recommended next steps.
• Prepare final audit analysis and a clear Summary of Findings for each audit performed.
• Prepare savings/recovery invoices for accounting when billing clients as appropriate per contracts.
• Maintain organized audit files and records, including detailed tracking of audits in process, status, dates, landlord communications, outstanding matters, closed audits, and realized savings.
• Provide regular internal status reporting to management.
• Interface with landlord representatives and other stakeholders (Owner, Manager, Accountant, Legal, Risk, etc.) on complex audit and lease issues.
• Perform lease audits across all lease types (including NNN, Base Year, and others).
• Be performance-driven and able to process a high number of pre-audits annually.
• Oversee maintenance of the account process, processes, and playbooks in partnership with the Operations Director.
• Learn and support reconciliation of client accounts for payments made related to OPEX, CAM, and Tax.
• Work with internal international teams on joint audits.
• Complete quality control reviews of other Lease Auditor work and assist with disputes not previously addressed.
• Maintain the integrity of the tenant-landlord relationship while acting as a third-party auditor, including during dispute situations.
• Research tax websites for GIS/parcel maps and communicate with taxing authorities to obtain information needed for review.

Requirements

• Associate or bachelor’s degree in business, accounting, real estate, or similar field preferred.
• Working experience with commercial real estate database applications such as ProLease, Harbor Flex or CoStar; accounting software such as MRI or Yardi or other lease management database systems is helpful.
• At least 5 years of relevant experience in the commercial real estate lease administration industry and/or paralegal, accounting, or property management fields having worked in either (or both) the landlord or tenant sector.
• Exemplary business/work ethics, professionalism, and integrity.
• Extremely detail-oriented with strong organizational, interpersonal, and communication skills.
• Ability to work calmly in high-pressure situations and multi-task.

Preferred Qualifications

• Experience facilitating and interpreting lease administration and audit activities across multiple lease types.
• Demonstrated familiarity with proportionate share calculations, gross-up provisions, CAPs, and amortization of capital expenditures.
• Experience working with stakeholders across landlord and tenant organizations.

Compensation & Benefits

• Approximate Compensation Range for Role: $85,954 to $93,501
• Benefits include employer-subsidized medical options (RX, dental, vision), employer-paid basic life/AD&D insurance, and short-term/long-term disability.
• 401k plan eligibility with employer match.
• 10 days of sick leave and a minimum of 15-days vacation annually; certain senior-level roles are eligible for unlimited time off.
• 10 paid holidays plus two personal flex days throughout the calendar year.
• Paid parental leave: 12 weeks (for birth parents) and 4 weeks (for non-birth parents, including adoptive/foster parents) after successful completion of 90 days of employment.
• Additional benefits may be available under applicable state law.

Location

Various locations listed. This role is Remote.

Eligibility & Application Notes

• Applicants must be currently authorized to work in the United States on a full-time basis; the employer will not sponsor applicants for work visas.
• Applications will be accepted on an ongoing basis.
• Direct applicants only; no agencies.
• Equal opportunity employer; reasonable accommodation is available for qualified applicants who require assistance with the application or hiring process.