Senior Lease Auditor

Overview

This position is part of the Lease Administration/Audit team and supports lease audits related to OPEX, CAM, RET, Insurance, and Utilities. This role is remote and can be based in various locations listed.

Responsibilities

• Conduct pre-audit reviews of annual expense reconciliations to ensure accuracy and compliance with lease terms (e.g., CAM, operating expenses, real estate taxes, insurance, utilities, maintenance/repair, capital expenditures).
• Interpret commercial lease language and provisions, including landlord rights to pass through expenses to tenants; apply concepts related to Proportionate Shares, Management and Administrative fees, Base Years, Gross up provisions, CAPs, amortization of capital expenditures, GLA, GLOA, Co-Tenancy, and other lease provisions.
• Support audits across different lease types (commercial, retail, medical, industrial); maintain basic understanding of Stark Laws as they relate to medical clients.
• Communicate effectively with landlord representatives to request appropriate backup documentation supporting annual statements and to continue dialogue during potential disputes.
• Follow up with landlords on a timely basis until open audits and/or dispute resolution are completed to the satisfaction of the client.
• Review and understand landlord-provided materials, including General Ledgers, Real Estate Tax bills, Insurance premiums/declaration pages, utility invoices, amortization schedules, and monthly estimates/impounds.
• Stay informed on industry trends and geographical nuances affecting lease and property types.
• Perform detailed expense analysis using standardized checklists and year-over-year variance worksheets.
• Coordinate with Lease Analysts assigned to client accounts; as needed, communicate directly with clients on audit status, findings, and recommended next steps.
• Prepare final analysis and clearly articulate the Summary of Findings for each audit.
• Prepare savings/recovery invoices for accounting as appropriate per contracts.
• Maintain audit files and records, including detailed tracking of audits in process, status, dates, landlord communications, outstanding matters, closed audits, and any realized savings.
• Provide regular reporting of audit status to internal management.
• Interface with landlord representatives on complex audit/lease issues (e.g., Landlord, Owner, Manager, Accountant, Legal, Risk).
• Work with others across in-depth lease audit activities for all lease types (including NNN, Base Year, etc.).
• Demonstrate performance-driven capability to process a high number of pre-audits annually.
• Oversee maintenance of account process elements, processes, and playbooks in collaboration with the Operations Director.
• Learn to reconcile client accounts for payments related to OPEX, CAM, and Tax.
• Work with internal international teams on joint audits.
• Provide quality control reviews of Lease Auditor work and support resolution of disputes not previously addressed.
• Understand the dynamics of operating as a third-party auditor for a provider that also delivers other service lines, while maintaining the integrity of the tenant-landlord relationship—even during disputes.
• Research tax websites for GIS/parcel maps and communicate with taxing authorities for more in-depth information as needed for review.

Requirements

• Associate or bachelor’s degree in business, accounting, real estate, or similar field preferred.
• Experience using commercial real estate database applications such as ProLease, Harbor Flex, or CoStar (helpful).
• Experience with accounting software such as MRI or Yardi or other lease management database systems (helpful).
• At least 5 years of relevant experience in the commercial real estate lease administration industry and/or paralegal, accounting, or property management fields, having worked in either (or both) the Landlord or Tenant sector.
• Exemplary business/work ethics, professionalism, and integrity.
• Extremely detail-oriented with strong organizational, interpersonal, and communication skills.
• Ability to work calmly in high-pressure situations and multi-task.
• Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.
• This role requires ongoing review of candidates; applications will be accepted on an ongoing basis.
• Direct applicants only; no agencies.

Preferred Qualifications

• Working knowledge of lease administration and audit concepts for varied property and lease types.
• Familiarity with standardized checklists and year-over-year variance worksheets.

Compensation & Benefits

• Approximate compensation range for the role: $85,954 to $93,501.
• Benefits include employer-subsidized medical options (RX, dental, vision), employer-paid basic life/AD&D, and short-term/long-term disability.
• 401(k) plan with employer match.
• 10 days of sick leave and a minimum of 15-days vacation annually (certain senior-level roles are eligible for unlimited time off).
• 10 paid holidays plus two personal flex days throughout the calendar year.
• Paid parental leave: Twelve weeks (for birth parents) and 4 weeks (for non-birth parents, including adoptive/foster parents) after successful completion of 90 days of employment.
• Additional benefits may be available under applicable state law.

Location

Remote working arrangement out of various locations listed.

Equal Opportunity

Equal opportunity employer. No employee or applicant will be discriminated against based on any protected category under applicable federal, state, or local laws.