Senior Lease Auditor

Overview

This role supports lease audit and administration activities for commercial real estate, focusing on operating expenses and related recoveries. It is a remote position available across various locations listed.

Responsibilities

• Conduct pre-audit reviews of annual expense reconciliations to ensure accuracy and compliance with lease terms, including CAM, operating expenses, real estate taxes, insurance, utilities, maintenance/repair, and capital expenditures.
• Interpret commercial lease language and apply provisions related to landlord pass-through of expenses to tenants, including proportionate shares, management and administrative fees, base years, gross-up provisions, CAPs, amortization of capital expenditures, GLA/GLOA, and co-tenancy.
• Support audits across multiple lease types (commercial, retail, medical, industrial), with basic understanding of Stark Laws as it relates to medical clients.
• Request and review appropriate backup documentation from landlord representatives to support annual statements.
• Maintain timely follow-up with landlords to resolve open audit items and/or disputes to the satisfaction of the client.
• Review landlord-provided materials such as general ledgers, real estate tax bills, insurance premiums/declaration pages, utility invoices, amortization schedules, and monthly estimates/impounds.
• Perform detailed expense analysis using standardized checklists and year-over-year variance worksheets.
• Coordinate with Lease Analysts assigned to client accounts to provide audit status updates, and communicate directly with clients as needed regarding audits, findings, and recommended next steps.
• Prepare final audit analysis and a Summary of Findings for each audit.
• Prepare savings/recovery invoices for accounting, as appropriate per contract terms.
• Maintain audit files/records with detailed tracking of audits in process, status, dates, landlord communications, outstanding matters, closed audits, and realized savings.
• Provide regular status reporting to internal management.
• Interface with landlord and other relevant parties (Owner, Manager, Accountant, Legal, Risk, etc.) on complex audit/lease issues.
• Perform quality control reviews of Lease Auditor work and assist with disputes not previously addressed.
• Support reconciliation of client accounts for payments related to OPEX, CAM, and tax.
• Work with internal international teams on joint audits.
• Oversee maintenance of account processes and playbooks working closely with the Operations Director.
• Research tax-related websites for GIS/parcel maps and communicate with taxing authorities as needed for more in-depth information for review.
• Provide quality-focused third-party audit service while maintaining the integrity of the tenant-landlord relationship, including during disputes.

Requirements

• Associate or bachelor’s degree in business, accounting, real estate, or similar field preferred.
• Working experience with commercial real estate database applications such as ProLease, Harbor Flex, or CoStar and accounting software such as MRI or Yardi or other lease management database systems helpful.
• Prefer at least 5 years of relevant experience in the commercial real estate lease administration industry and/or paralegal, accounting, or property management fields, having worked in either (or both) the landlord or tenant sector.
• Strong understanding of lease provisions and lease administration concepts, including idiosyncrasies across common commercial lease types.
• Ability to process a high volume of pre-audits annually.
• Exemplary business/work ethics, professionalism, and integrity.
• Extremely detail-oriented with strong organizational, interpersonal, and communication skills.
• Ability to work calmly in high-pressure situations and multi-task.

Preferred Qualifications

• Familiarity with the dynamics of working as a 3rd party auditor supporting other service lines.
• Experience working on NNN, Base Year, and related lease structures.
• Basic understanding of Stark Laws as it relates to medical clients.

Compensation & Benefits

• Approximate Compensation Range: $85,954 to $93,501
• Benefits (U.S.):
  • Employer-subsidized medical benefits including RX, dental, and vision
  • Employer-paid basic life/AD&D insurance and short-term/long-term disability
  • 401(k) plan with employer match
  • 10 days of sick leave and minimum of 15-days vacation annually (with certain senior-level roles eligible for unlimited time off)
  • 10 paid holidays plus two personal flex days
  • Paid parental leave: 12 weeks (for birth parents) and 4 weeks (for non-birth parents, including adoptive/foster parents) after successful completion of 90 days of employment
  • Additional benefits may be available under applicable state law

Location

• Remote working arrangement out of various locations listed.
• Authorization: Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

Application Notes

• Applications will be accepted on an ongoing basis.
• Direct applicants only; no agencies.