Senior Lease Auditor

Overview

This role is a Remote working arrangement with various locations listed above. The position sits on the Lease Administration/Audit team and focuses on lease audits related to OPEX, CAM, RET, insurance, and utilities.

Responsibilities

• Conduct pre-audit reviews of annual expense reconciliations to ensure accuracy and compliance with lease terms (including CAM, operating expenses, real estate taxes, insurance, utilities, maintenance/repair, capital expenditures, etc.).
• Interpret commercial lease language and apply provisions related to the landlord’s rights to pass through expenses to tenants, including:
  • Proportionate Shares
  • Management and Administrative fees
  • Base Years
  • Gross up provisions
  • CAPs
  • Amortization of capital expenditures
  • GLA, GLOA
  • Co-Tenancy
  • Other lease provisions
• Apply knowledge of lease-type variations (commercial, retail, medical, industrial) and maintain a basic understanding of Stark Laws as it relates to medical clients.
• Communicate effectively and sensitively with landlord representatives to request required backup documentation supporting annual statements, and maintain dialogue during potential disputes.
• Follow up with landlords on a timely basis until open audits and/or dispute resolution are completed to the satisfaction of the client.
• Review and understand landlord-provided information such as general ledgers, real estate tax bills, insurance premium/declaration pages, utility invoices, amortization schedules, and monthly estimates/impounds.
• Stay informed about industry trends and geographical nuances affecting lease and property types.
• Perform detailed expense analysis using standardized checklists and year-over-year variance worksheets.
• Work closely with Lease Analysts assigned to client accounts; provide updates on audit progress and communicate with clients as needed regarding status, findings, and recommended next steps.
• Prepare final audit analyses and clearly articulate a Summary of Findings for each audit performed.
• Prepare savings/recovery invoices for accounting as appropriate per contracts.
• Maintain audit files/records with detailed tracking of audits in process, status, dates, landlord communications, outstanding matters, closed audits, and realized savings.
• Provide regular status reporting to internal management.
• Interface with landlord representatives on complex audit/lease issues (e.g., landlord/owner/manager/accountant/legal/risk).
• Perform lease audits across all lease types, including NNN and Base Year structures.
• Be highly performance driven and able to process a high number of pre-audits annually.
• Oversee maintenance of account process, processes, and playbooks, working closely with the Operations Director.
• Reconcile client accounts for payments related to OPEX, CAM, and Tax.
• Coordinate with internal international teams on joint audits.
• Perform quality control reviews of Lease Auditor work and assist with disputes not addressed.
• Maintain integrity of the tenant-landlord relationship while serving as a third-party auditor, including during disputes.
• Research tax websites for GIS/parcel maps and communicate with taxing authorities for additional information for review.

Requirements

• Associate or bachelor’s degree in business, accounting, real estate, or similar field preferred.
• Working experience with commercial real estate database applications such as ProLease, Harbor Flex, or CoStar and accounting software such as MRI, Yardi, or other lease management database systems helpful.
• At least 5 years of relevant experience in the commercial real estate lease administration industry and/or paralegal, accounting, or property management fields, having worked in either (or both) the Landlord or Tenant sector.
• Demonstrated attributes:
  • Exemplary business/work ethics, professionalism, and integrity
  • Extremely detail-oriented with strong organizational, interpersonal, and communication skills
  • Ability to work calmly in high-pressure situations and multi-task

Preferred Qualifications

• Experience with lease administration/audit workflows involving OPEX, CAM, RET, insurance, and utilities.
• Experience working with landlord representatives and managing backup documentation requests for annual statements and disputes.

Compensation & Benefits

• Approximate Compensation Range for Role: $85,954 to $93,501
• Employer-subsidized medical benefits including RX, dental, and vision
• Employer-paid basic life/AD&D insurance
• Short-term and long-term disability
• 401k plan with employer match
• 10 days of sick leave and minimum of 15-days vacation annually
• Certain senior-level roles eligible for unlimited time off
• 10 paid holidays plus two personal flex days annually
• Paid parental leave:
  • 12 weeks (birth parents)
  • 4 weeks (non-birth parents, including adoptive/foster parents)
  • Available after successful completion of 90 days of employment
• Individuals may be eligible for different or additional benefits under applicable state law

Location

• Remote working arrangement with various locations listed above.

Additional Information

• Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.
• Applications are accepted on an ongoing basis.
• Direct applicants only; no agencies.