Senior Payroll & Reporting Specialist

Overview

• Workstyle: Remote
• Reports to: Senior Manager, Payroll
• Location/Eligibility: This is a remote position; however, to be eligible for hire, candidates must reside in a state where the employer is registered to do business as an employer. Eligible states currently include: AL, AZ, CA, CO, CT, DC, DE, FL, GA, ID, IL, IN, KY, LA, MA, ME, MD, MI, MN, MO, MS, NC, NH, NJ, NM, NV, NY, OH, OR, PA, RI, SC, TN, TX, UT, VA, VT, WA, WI, WV.
• Travel Expectations: Minimal travel; determined by business needs and may include occasional trips for key meetings, collaboration opportunities, or area-connected events.
• Application Period: Applications are accepted on a rolling basis and will continue until the position is filled. Apply as soon as possible for full consideration.

Physical Requirements / Demands

This is a primarily sedentary, home-based role requiring the ability to remain in a stationary position for extended periods while working at a computer. The role involves regular use of standard office equipment, such as a computer, keyboard, mouse, and telephone. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Responsibilities

• Execute bi-weekly multi-state, multi-entity payroll runs end-to-end—including on-cycle, off-cycle, severance, bonuses, and commission payouts—within established controls.
• Audit and reconcile payroll-impacting changes (new hires, terminations, compensation updates, garnishments) against source systems to ensure data integrity.
• Perform independent reasonableness checks and verify source data for final wage and leave payout calculations prior to payment release.
• Build, run, and analyze recurring pay registers, deduction audits, tax withholding checks, and retro/adjustment reports using Workday and advanced Excel.
• Lead assigned payroll system/process projects, workflow configurations, and Workday testing, providing substantiated rationale for technical updates.
• Research and resolve complex payroll tickets independently; escalate unresolved risks to the Senior Manager with documented context and recommended solutions.
• Triage agency tax notices, resolve routine matters independently, and support quarterly tax account reviews under Senior Manager direction.
• Maintain, document, and update standard operating procedures (SOPs), audit evidence, and verification logs for non-routine payroll transactions.

Requirements

• 3–5 years of progressive payroll experience processing complex, multi-state payrolls (multi-entity experience preferred).
• Proven experience independently running end-to-end bi-weekly payroll processing, including off-cycle adjustments, severance, and commission calculations.
• Advanced Excel capabilities (pivot tables, lookups, SUMIFS, large dataset handling, and reconciliation template building).
• Demonstrated proficiency with Workday Payroll and reporting tools, including hands-on experience with system testing and release validation.
• Strong analytical and mathematical skills, including payroll balancing, variance analysis, and month-end reconciliations.
• Deep functional knowledge of payroll compliance, tax treatments, and agency notice triage.
• Ability to exercise independent judgment on non-routine payments by verifying source data before finalizing transactions.

Preferred Qualifications

• Certified Payroll Professional (CPP) or equivalent certification.
• Hands-on experience with payroll tax registrations and agency notice administration.

How Success Will Be Measured

• 100% timely and accurate execution of bi-weekly multi-state payroll runs and reconciliation deliverables.
• Rigor and quality of independent verification applied to non-routine calculations to prevent downstream errors or audit gaps.
• Timely completion, testing accuracy, and adoption of assigned Workday system projects and process improvement initiatives.
• Effective risk management, proactive capacity flagging, and high-quality escalation packages (research plus a proposed solution) for leadership.

Compensation & Benefits

Compensation

• Salaried, exempt pay range: $70,000–$93,000
• Placement within the range is determined by factors including knowledge, skills, years and depth of experience, and equity with internal team members.

Benefits

• Generous Paid Time Off: Flexible paid time off policies and major paid holidays.
• Comprehensive Health Coverage: Medical, Dental, and Vision coverage at a low cost through a PPO or HDHP plan.
• Employee Wellness: Virtual medical consultations through MDLIVE and mental health services through some preferred partners.
• Family-Friendly Benefits: Up to 14 weeks of fully paid parental leave for birthing parents (6 weeks STD + 8 weeks parental leave) and 8 weeks of fully paid parental leave for non-birthing parents. Includes adoption assistance, pet insurance, caregiver leave, and fertility benefits.
• Financial Wellness: 401(k) plan with company matching, employer HSA contributions for eligible plans, Life & AD&D insurance, flexible spending account options, and resources to help manage financial needs.
• Professional Development: Access to training programs, certifications, and tuition assistance.

Additional Information

• Offers of employment are contingent upon satisfactory completion of a criminal background check.
• Employment is conducted without regard to race, color, religion, nationality or ethnic background, sex, pregnancy, sexual orientation, gender identity or expression, age, disability, protected veteran status, genetic information, or other attributes protected by state, federal, and local law.

AI Tools Policy (During the Hiring Process)

• AI tools may be used for assessment or take-home exercises as long as submitted work represents the candidate’s own understanding and abilities.
• AI tools may not be used during live interviews to generate, draft, suggest, or influence responses; all interview answers must be the candidate’s own original work.

Accommodation & Eligibility Notes

• The employer provides accommodation so qualified disabled applicants may participate in the selection process. Requests should be submitted in advance for consideration.
• The employer participates in E-Verify in certain locations as required by law.