Senior Payroll & Reporting Specialist

Overview

• Workstyle: Remote
• Reporting to: Senior Manager, Payroll
• Application timeline: Applications are accepted on a rolling basis and will continue until the position is filled. Apply as soon as possible for full consideration.

This is a remote position. To be eligible for hire, candidates must reside in a state where the organization is registered to do business as an employer. Eligible states currently include:

• AL, AZ, CA, CO, CT, DC, DE, FL, GA, ID, IL, IN, KY, LA, MA, ME, MD, MI, MN, MO, MS, NC, NH, NJ, NM, NV, NY, OH, OR, PA, RI, SC, TN, TX, UT, VA, VT, WA, WI, WV.

Responsibilities

• Execute bi-weekly multi-state, multi-entity payroll runs end-to-end within established controls, including on-cycle, off-cycle, severance, bonuses, and commission payouts.
• Audit and reconcile payroll-impacting changes (e.g., new hires, terminations, compensation updates, garnishments) against source systems to ensure data integrity.
• Perform independent reasonableness checks and source-data verifications for final wage and leave payout calculations prior to payment release.
• Build, run, and analyze recurring pay registers, deduction audits, tax withholding checks, and retro/adjustment reports using Workday and advanced Excel.
• Lead assigned payroll system/process projects, workflow configurations, and Workday testing, providing substantiated rationale for technical updates.
• Research and resolve complex payroll tickets independently; escalate unresolved risks to the Senior Manager with documented context and a recommended solution.
• Triage agency tax notices, resolving routine matters independently and supporting quarterly tax account reviews under Senior Manager direction.
• Maintain, document, and update standard operating procedures (SOPs), audit evidence, and verification logs for non-routine payroll transactions.

Requirements

• 3–5 years of progressive payroll experience processing complex, multi-state payrolls (multi-entity experience preferred).
• Proven experience independently running end-to-end bi-weekly payroll processing, including off-cycle adjustments, severance, and commission calculations.
• Advanced Excel capabilities, including pivot tables, lookups, SUMIFS, ability to handle large datasets, and building reconciliation templates.
• Demonstrated proficiency with Workday Payroll and reporting tools, including hands-on experience with system testing and release validation.
• Strong analytical and mathematical skills, with experience executing payroll balancing, variance analysis, and month-end reconciliations.
• Deep functional knowledge of payroll compliance, tax treatments, and agency notice triage.
• Ability to exercise independent judgment on non-routine payments, including verifying source data before finalizing transactions.

Preferred Qualifications

• Certified Payroll Professional (CPP) or equivalent certification.
• Hands-on experience with payroll tax registrations and agency notice administration.

Travel Expectations

• Minimal travel determined by business needs; may include occasional trips for key meetings, collaboration opportunities, or area-connected events.

Physical Requirements / Demands

• Primarily sedentary, home-based role requiring the ability to remain in a stationary position for extended periods while working at a computer.
• Regular use of standard office equipment (computer, keyboard, mouse, telephone).
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

How You’ll Be Measured

• 100% timely and accurate execution of bi-weekly multi-state payroll runs and reconciliation deliverables.
• Quality and rigor of independent verification for non-routine calculations to prevent downstream errors or audit gaps.
• Timely completion, testing accuracy, and adoption of assigned Workday system projects and process improvement initiatives.
• Effective risk management, proactive capacity flagging, and high-quality escalations (research plus proposed solution) to leadership.

Compensation & Benefits

Compensation

• Salaried, exempt position
• Pay range: $70,000–$93,000
• Placement within the range is determined by factors including knowledge, skills, years and depth of experience, and equity with internal team members.

Benefits

• Generous Paid Time Off: Flexible paid time off policies and major paid holidays.
• Comprehensive Health Coverage: Medical, dental, and vision coverage at a low cost through a PPO or HDHP plan.
• Employee Wellness: Virtual medical consultations and mental health services.
• Family-Friendly Benefits:
  • Up to 14 weeks fully paid parental leave for birthing parents (6 weeks STD + 8 weeks parental leave)
  • 8 weeks fully paid parental leave for non-birthing parents
  • Adoption assistance, pet insurance, caregiver leave, and fertility benefits
• Financial Wellness: 401(k) with company matching, employer HSA contributions for eligible plans, Life & AD&D insurance, flexible spending account options, and resources to help manage financial life events.
• Professional Development: Training programs, certifications, and tuition assistance.

Additional Information

• Offers of employment may be contingent upon the satisfactory completion of a criminal background check. Prior conviction does not automatically rescind an offer; decisions are made case-by-case in accordance with applicable law.
• The organization is an E-Verify participant in certain locations as required by law.

AI Use Policy (Interview Process)

• AI tools may be used for assessment or take-home exercises as long as the work submitted represents your own understanding and abilities.
• AI tools may not be used during live interviews to generate, draft, suggest, or influence responses. All interview answers must be your own original work.

Equal Opportunity

• The organization is an Equal Opportunity Employer and does not discriminate based on race, color, religion, nationality or ethnic background, sex, pregnancy, sexual orientation, gender identity or expression, age, disability, protected veteran status, genetic information, or other attributes protected by state, federal, and local law.

Location

• Remote (eligible states listed under Overview)
• Headquarters: Fairfax, Virginia (role is remote)
• Offices: Dallas, Texas and Prague, Czech Republic (role is remote)