Senior Payroll & Reporting Specialist

Overview

• Workstyle: Remote
• Reports to: Senior Manager, Payroll
• Application timeframe: Applications are accepted on a rolling basis and will continue until the position is filled. Early application is encouraged.

This is a remote position; however, to be eligible for hire, candidates must reside in a state where the employer is registered to do business as an employer. Eligible states currently include:
AL, AZ, CA, CO, CT, DC, DE, FL, GA, ID, IL, IN, KY, LA, MA, ME, MD, MI, MN, MO, MS, NC, NH, NJ, NM, NV, NY, OH, OR, PA, RI, SC, TN, TX, UT, VA, VT, WA, WI, WV.

Responsibilities

• Execute bi-weekly multi-state, multi-entity payroll runs end-to-end—including on-cycle, off-cycle, severance, bonuses, and commission payouts—within established controls.
• Audit and reconcile payroll-impacting changes (new hires, terminations, compensation updates, garnishments) against source systems to ensure data integrity.
• Perform independent reasonableness checks and source-data verification for final wage and leave payout calculations prior to payment release.
• Build, run, and analyze recurring pay registers, deduction audits, tax withholding checks, and retro/adjustment reports using Workday and advanced Excel.
• Lead assigned payroll system/process projects and workflow configurations, including Workday testing, release validation, and providing substantiated rationale for technical updates.
• Research and resolve complex payroll tickets independently; escalate unresolved risks to the Senior Manager with documented context and recommended solutions.
• Triage agency tax notices, resolving routine matters independently and supporting quarterly tax account reviews under Senior Manager direction.
• Maintain, document, and update standard operating procedures (SOPs), audit evidence, and verification logs for non-routine payroll transactions.

Qualifications

• 3–5 years of progressive payroll experience processing complex, multi-state payrolls (multi-entity experience preferred).
• Proven ability to independently run end-to-end bi-weekly payroll processing, including off-cycle adjustments, severance, and commission calculations.
• Advanced Excel skills, including pivot tables, lookups, SUMIFS, large dataset handling, and reconciliation template building.
• Demonstrated proficiency with Workday Payroll and reporting tools, including hands-on experience with system testing and release validation.
• Strong analytical and mathematical skills, including payroll balancing, variance analysis, and month-end reconciliations.
• Deep functional knowledge of payroll compliance, tax treatments, and agency notice triage.
• Ability to apply independent judgment on non-routine payments by verifying source data before finalizing transactions.

Preferred Qualifications

• Certified Payroll Professional (CPP) or equivalent certification.
• Hands-on experience with payroll tax registrations and agency notice administration.

Travel & Physical Requirements

• Travel expectations: Minimal travel; determined by business needs and may include occasional trips for key meetings, collaboration opportunities, or area-connected events.
• Physical requirements/demands: Primarily sedentary, home-based role requiring the ability to remain stationary for extended periods while working at a computer. Regular use of standard office equipment (computer, keyboard, mouse, telephone). Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

How Success Is Measured

• 100% timely and accurate execution of bi-weekly multi-state payroll runs and reconciliation deliverables.
• Rigor and quality of independent verification applied to non-routine calculations to prevent downstream errors or audit gaps.
• Timely completion, testing accuracy, and effective adoption of assigned Workday system projects and process improvement initiatives.
• Proactive risk management, capacity flagging, and high-quality escalation packages (research plus proposed solution) provided to leadership.

Compensation & Benefits

Compensation

• Salaried, exempt position pay range: $70,000–$93,000
• Placement within the range is based on factors including knowledge, skills, years and depth of experience, and equity with internal team members.

Benefits

• Generous Paid Time Off and major paid holidays.
• Comprehensive Medical, Dental, and Vision coverage (PPO or HDHP) at a low cost.
• Access to virtual medical consultations and mental health services.
• Family-friendly benefits including:
  • Up to 14 weeks of fully paid parental leave for birthing parents (6 weeks STD + 8 weeks parental leave)
  • 8 weeks of fully paid parental leave for non-birthing parents
  • Adoption assistance, pet insurance, caregiver leave, and fertility benefits
• Financial wellness benefits including a 401(k) plan with company matching, employer HSA contributions for eligible plans, Life & AD&D insurance, flexible spending account options, and resources to manage financial moments.
• Professional development support, including training programs, certifications, and tuition assistance.

Equal Opportunity & Additional Notices

• Equal Opportunity Employer; employment decisions are made without regard to protected characteristics under applicable law.
• Offers of employment are contingent upon satisfactory completion of a criminal background check (case-by-case consideration for prior convictions).
• Employment process may involve use of AI tools for assessment or take-home exercises, as long as submitted work reflects the candidate’s own understanding; AI tools may not be used during live interviews to draft or influence responses.
• Accommodation is available for qualified individuals with disabilities to participate in the selection process.
• The employer participates in E-Verify in certain locations as required by law.