Senior Purchasing and Accounts Payable Associate

Overview

The organization is seeking a detail-oriented Senior Purchasing & Accounts Payable Associate to join the Finance team. This role owns key purchasing and accounts payable processes, including the purchase order workflow in NetSuite, maintenance of purchasing records, monitoring outstanding commitments, and support for accounts payable and financial close activities.

Work is available remotely.

Responsibilities

• Create, process, and maintain purchase orders in NetSuite, ensuring accurate vendor information, coding, financial classifications, documentation, and approvals.
• Review purchase order requests for completeness and compliance with established purchasing policies and approval requirements.
• Process purchase order amendments, adjustments, and closures.
• Conduct monthly reviews of open purchase orders to identify aged balances, inactive commitments, completed services, and other items requiring follow-up.
• Partner with department owners to confirm outstanding commitments and resolve discrepancies among purchase orders, invoices, and contractual balances.
• Support accounts payable activities, including invoice review, coding, purchase order matching, vendor onboarding, and payment preparation.
• Assist with monthly and quarterly close activities by identifying outstanding invoices, vendor accruals, and potential unrecorded liabilities.
• Maintain accurate purchasing and accounts payable records to support internal controls and financial reporting.
• Identify opportunities to improve purchasing, invoice-processing, and related Finance procedures as organizational complexity increases.
• Support additional accounting activities and special projects as needed.

Requirements

• Bachelor’s or associate degree in accounting, Finance, Business Administration, or a related field, or equivalent relevant experience.
• Demonstrated experience independently managing accounts payable and purchasing activities in a fast-paced, high-volume environment.
• Experience with purchase orders, invoice processing, vendor records, and related financial documentation.
• Strong attention to detail, organization, and follow-through.
• Ability to manage multiple priorities, meet deadlines, and work independently.
• Strong communication skills and ability to collaborate effectively across functions.
• Proficiency with Microsoft Excel and other Microsoft Office applications.

Preferred Qualifications

• NetSuite experience strongly preferred.

Compensation & Benefits

Not specified in the provided job description.