Senior Specialist, Accounts Payable

Overview

This position serves as the primary contact for Accounts Payable (AP) and Purchase Orders. While owning day-to-day coordination, the role also improves departmental service levels and AP finance metrics. The incumbent will mentor and guide staff and peers, use initiative and judgment to recommend projects, set and adjust priorities and processes, and propose solutions to a supervisor when faced with unfamiliar situations.

Responsibilities

• Lead the AP month-end close process by preparing monthly liability accruals and miscellaneous schedules.
• Create and maintain vendor master records with correct approvals.
• Create and issue purchase orders in the accounting system in compliance with established purchasing policies across all departments and vendor groups.
• Enter vendor transactions (invoices and credit memos) into the accounting system and file supporting documentation according to AP procedures.
• Match invoices and purchase orders to receiving documents (e.g., packing slips, service reports, returned goods).
• Review invoices and expense reports for appropriate documentation, accuracy, and approval prior to payment.
• Manage the AP inbox and file transactions as appropriate.
• Respond to vendor inquiries regarding payment status of invoices; reconcile vendor statements for discrepancies and support resolution.
• Participate in vendor meetings as appropriate (e.g., COGS vendors, office supplies, consignments).
• Process pass-through costs in coordination with the A/R department.
• Purchase kitchen and office supplies using cost-containment strategies (e.g., bulk pricing, off-brand substitutes).
• Track delivered packages, securely maintain copies of required backup documents (e.g., packing slips), and contact recipients.
• Order Federal Express supplies and create online waybills for outgoing shipments.
• Process outgoing mail, including applying correct postage.
• Prepare other monthly reports and, upon request, review cost trends and vendor pricing analyses.

Requirements

• Combination of relevant education and experience sufficient to succeed in the role, such as:
  • University/College Degree in Accounting, Finance or Business Administration.
  • Four (4) or more years of relevant experience processing high volume of complex invoices (preferred).

Location

• 100% home-office based.

Compensation & Benefits

Bonuses and merit increases are part of the total rewards approach and linked to individual, team and company performance.

Benefits include:

• Company-matched 401(k)
• Company-sponsored Group Life/AD&D
• Short- and Long-term Disability Insurance

Additional Information

Equal Employment Opportunity/Affirmative Action Employer. This role is subject to federal, state, and local laws governing recruitment, hiring, promotion, and evaluation without regard to protected characteristics. The employer is also a federal contractor and desires priority referrals of protected veterans.