Senior Tax and Payroll Specialist

Overview

This role is responsible for ensuring accurate and compliant payroll processing for employees across multiple states, supporting payroll tax compliance, and contributing to process improvements. The position plays a key role in minimizing risk, maintaining compliance with complex payroll tax regulations, and enhancing the overall employee payroll experience.

Responsibilities

• Execute full-cycle payroll processing for salaried and hourly employees across multiple states
• Process payroll inputs including new hires, terminations, bonuses, and adjustments
• Support on-cycle and off-cycle payroll runs following established processes
• Maintain and audit payroll data in Workday, including uploads and system validations
• Support payroll tax compliance across federal, state, and local jurisdictions
• Execute tax filings, payments, and reconciliations using ADP SmartCompliance
• Review and research tax notices, partnering with internal teams and vendors for resolution
• Monitor tax regulations and flag risks or required updates
• Support maintenance of tax configurations and employee tax withholdings
• Perform payroll and tax reconciliations (wages, deductions, tax filings)
• Review reports and investigate discrepancies
• Prepare audit-ready documentation for internal and external audits
• Support quarter-end and year-end activities, including W-2 and W-2c processing
• Research and resolve payroll and tax discrepancies
• Respond to employee questions related to pay, taxes, and deductions
• Partner cross-functionally to ensure timely issue resolution
• Identify opportunities to improve payroll and tax processes
• Collaborate with Payroll, HR, Finance, and vendors to support operations
• Contribute to documentation and standardization of procedures
• Support training efforts related to payroll and tax processes

Requirements

• Strong hands-on experience executing end-to-end payroll in a multi-state environment using Workday
• Knowledge of payroll tax compliance across federal, state, and local jurisdictions
• Proven ability to manage payroll processing, tax filings, and reconciliations with high accuracy
• Experience using ADP SmartCompliance or similar systems
• Experience handling tax notices, resolving discrepancies, and supporting audits
• Ability to navigate complex payroll scenarios and meet strict deadlines
• Proficiency in Excel, including Pivot Tables and VLOOKUPs for data analysis and reconciliation

Preferred Qualifications

• Certified Payroll Professional (CPP) certification is a plus but not required
• Experience supporting international payroll or working with teams outside the U.S. is beneficial
• Exposure to year-end activities such as W-2 and W-2c processing and participation in payroll audits is helpful but not required

Compensation & Benefits

Details about compensation and benefits are not provided in the job description.

Location

Location details are not specified in the job description.