Sr. Grants & Contracts Analyst, Post-Award (SOM - Central Finance)

Overview

The organization is seeking a Sr. Grants & Contracts Analyst, Post-Award to support sponsored funding administration across multiple departments within the School of Medicine. This role provides dedicated professional-level sponsored funds management for the majority of time, with responsibilities spanning both pre-award and post-award functions.

This position works independently on grants and contracts ranging from moderately to highly complex, including awards with detailed budgets, multiple projects, cores and subawards, investigator-initiated projects, consortiums, DOD requirements, higher complexity foundation grants, and pharmaceutical company sponsored clinical trials. While assistance with non-sponsored funds may occur, the primary focus is ensuring timely, effective, and efficient management of sponsored funding.

Responsibilities

• Oversee and direct complex award management activities, including monitoring and managing accounts, audits, evaluations, and reporting.
• Partner with faculty and/or budgetary staff and the Office of Research Administration in planning and development of application submissions to federal agencies, private agencies/foundations, and commercial companies; act as final point of contact toward submission planning and development.
• Ensure compliance with institutional policies for the pre-award process and sponsor guidelines.
• Review sponsored project proposals for assigned faculty prior to forwarding to the Grants & Contracts Manager and/or ORA for signature, ensuring accuracy and adherence to relevant guidelines.
• Prepare budgets for principal investigator review in a timely manner.
• Serve as a liaison between research units, central offices, and funding agencies.
• Review budgets and related justifications for appropriateness and completeness.
• Provide groundwork for subcontract negotiations.
• Ensure compliance related to grant and contract management, including sponsor organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, and related requirements.
• Maintain ongoing updates and communications for current awards, including regular auditing and reporting to principal investigators on financial status and to departmental leadership as needed.
• Manage post-award processes, including award setup, review, account setup verification, and ensure staff are set up appropriately.
• Ensure completion of post-award responsibilities, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, invoice payment processing, and finalization of subcontract setup paperwork.
• Provide information and assistance to complete closeouts as needed.
• Perform other duties as assigned.

Minimum Qualifications

• Bachelor’s degree.
• Four years of related experience in sponsored research and/or financial positions.
• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
• Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

Preferred Qualifications

• Experience in an academic or medical setting.

Technical Qualifications & Specialized Certifications

• Knowledge of external federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD, and NASA.

Technical Skills & Expected Level of Proficiency

• Analytical Skills — Intermediate
• Attention to Detail — Intermediate
• Grant Closeout Procedures — Intermediate
• Grant Proposal Preparation — Intermediate
• Grant Regulations — Intermediate
• Grants and Contracts Management — Intermediate
• Oral and Written Communications — Intermediate
• Record Keeping — Intermediate
• Regulatory Compliance — Intermediate
• Relationship Management — Intermediate

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Compensation & Benefits

• Starting Salary Range: $62,900 - $110,100 Annually
• Targeted Salary: $86,500
• Commensurate with experience

Location & Schedule

• Location: Remote
• Department: SOM Admin Finance Research Services
• Personnel Area: School of Medicine
• Schedule: Mon-Fri, 8:30am-5:00pm
• Employee Group: Full Time
• FLSA Status: Exempt

Classification / Level

• Classified Title: Sr. Grants & Contracts Analyst
• Role/Level/Range: ATP/04/PD
• Job Posting Title (Working Title): Sr. Grants & Contracts Analyst, Post-Award (SOM - Central Finance)