Sr. Staff Accountant

Overview

A well-established nonprofit organization focused on early childhood development is seeking a Senior Staff Accountant to support the Director of Finance and Accounting. This role involves managing payroll, accounts payable, general ledger reconciliations, and month-end close procedures.

Responsibilities

• Lead and manage bi-weekly payroll and benefits administration for a multi-state workforce.
• Oversee timesheet processes ensuring timely and accurate completion; train new employees on payroll systems.
• Prepare payroll journal entries and reconcile payroll-related accounts.
• Calculate 403(b) retirement contributions and coordinate uploads to the broker.
• Serve as finance lead for 403(b) retirement plan audits and prepare required documentation.
• Ensure timely filing of payroll tax returns and resolve federal, state, and local tax compliance issues.
• Manage workers' compensation insurance plans and annual audits.
• Prepare allocation journal entries for cell phone and internet stipends.
• Perform all accounts payable functions including reviewing check requests and invoices for accuracy and proper documentation.
• Follow up on outstanding purchase requests, vendor invoices, credit memos, voided checks, and unsubmitted expense reports.
• Prepare month-end accrual and prepaid reconciliations.
• Manage and process corporate credit cards and upload transactions into the accounting system.
• Review and process employee expense reports, reimbursements, and cash advance requests.
• Lead preparation of internal transfers ensuring allowability, documentation, and accurate coding.
• Prepare IRS Forms 1099, verify accuracy, print, and submit forms.
• Respond to vendor and staff inquiries.
• Support month-end closings and financial audits.
• Apply accounting principles following standardized procedures.
• Maintain operational and design effectiveness of internal controls.
• Streamline accounting systems and processes through process improvement and automation.
• Perform other duties as assigned to ensure efficient department functioning.

Requirements

• Minimum 5 years of payroll processing experience for 100+ employees.
• At least 2 years of nonprofit accounting experience handling accounts payable, general ledger entries, reconciliations, and month-end close.
• Minimum 1 year experience using Sage Intacct.
• Experience with Concur expense processing is a plus but not required.
• Strong proficiency in Microsoft Word, Outlook, and other Microsoft applications.
• Detail-oriented with a strong work ethic; able to perform tasks accurately and on time.
• Self-motivated and able to work independently with minimal supervision.
• Ability to self-review work and troubleshoot accounting discrepancies.
• Excellent organizational, prioritization, and time management skills.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality of sensitive information.
• Bachelor’s Degree in Accounting or related field required.

Compensation & Benefits

• Salary range: mid $70,000s to mid $90,000s, depending on experience, location, and internal equity.
• Comprehensive benefits package including medical, dental, vision, health reimbursement account (HRA), retirement contributions, and generous leave benefits.

Physical Requirements

• Frequent use of finger and hand dexterity for computer keyboard use.
• Ability to read computer screens and perform repetitive motions.
• May need to remain seated for extended periods.
• Ability to hold writing instruments, communicate verbally, and hear well.
• May require grasping, pushing, pulling, bending, standing, walking, squatting, or kneeling.
• Vision abilities include close vision for data preparation and expansive reading.
• May need to lift up to 30 pounds.

Working Conditions

• Typically works indoors in a climate-controlled office environment with low to moderate noise levels.
• May work remotely in a home environment.
• Occasional travel may expose the employee to outdoor environmental conditions.

Equal Opportunity

This employer is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.