Staff Accountant

Overview

The organization is seeking a highly motivated, detail-oriented Accounts Payable Staff Accountant to join the Finance team.

This role manages accounts payable functions to ensure timely and accurate processing of invoices, vendor payments, and expense reimbursements while maintaining compliance with GAAP accounting standards. The position collaborates across departments to optimize accounts payable processes, support month-end close activities, reconcile accounts, manage journal entries, and provide reporting and analysis to support decision-making.

Responsibilities

• Process and record accounts payable transactions, ensuring invoices and expense reimbursements are accurately coded and approved in compliance with company policies.
• Manage vendor setup, maintain vendor records, and ensure timely and accurate vendor payments.
• Reconcile accounts payable sub-ledgers to the general ledger monthly.
• Monitor accounts to ensure timely payments, resolving discrepancies or payment issues promptly.
• Review and process employee expense reports in compliance with company policies and IRS guidelines.
• Assist with month-end close activities, including journal entries and reconciliations related to accounts payable and accrued expenses.
• Ensure compliance with GAAP and company policies in the recording and reporting of expenditures.
• Assist with preparing 1099 forms and ensuring compliance with tax reporting requirements.
• Collaborate with internal departments to resolve invoice or payment discrepancies and improve communication between teams.
• Develop and maintain standard operating procedures for accounts payable processes to ensure accuracy, consistency, and compliance.
• Identify and implement process improvements to enhance the efficiency and accuracy of accounts payable workflows.
• Support external audits by maintaining accurate documentation and responding to audit requests.
• Track and report key performance indicators (KPIs) related to accounts payable, including payment cycle times and discount utilization.
• Ensure proper expense recognition and accrual processes.
• Provide excellent service to vendors and internal stakeholders regarding payment inquiries and accounts payable processes.
• Perform other duties as assigned by the Controller and CFO.

Qualifications

• Bachelor’s degree in Finance, Accounting, or related field
• 1–3 years of experience in accounts payable
• Strong analytical and problem-solving skills, including the ability to research and interpret accounting guidance and draft accounting documentation to support conclusions
• Excellent communication and interpersonal skills with the ability to work effectively with cross-functional teams
• Ability to work in a fast-paced, dynamic environment
• Proficiency in Microsoft Office Suite, including Excel, Teams, SharePoint, and Outlook
• Experience with accounts payable software and general ledger systems
• Highly detail-oriented, organized, self-motivated, and proactive

Preferred Qualifications

• Experience working with Sage Intacct, CashFlow360 (Chase Connect application), and/or Concur expense reporting software
• Ability to utilize critical thinking to solve complex and detailed problems through resolution
• Demonstrate growth mindset, flexibility, and adaptability to change
• Strong work ethic and ability to meet critical deadlines
• Experience in healthcare

Compensation & Benefits

• Compensation range: $55,000–$60,000
• Actual compensation may vary based on licensure, experience, market-driven enhancements, and incentive opportunities available for this role.
• Benefits include medical, dental, vision, low-cost virtual care, dependent and domestic partner coverage, and 401K, and more.

Location

Not specified.