Staff Accountant

Overview

This role is part of a remote accounting team based in Latin America, supporting a U.S.-based client portfolio across a variety of industries. Reporting to an Accounting Manager, the Staff Accountant owns work from transaction processing through month-end close, ensuring deliverables are complete, reconciled, and ready for review.

Responsibilities

Transactions, Reconciliations and Close (55%)

• Process day-to-day transactions in QuickBooks Online, including data entry, bank feed categorization, and vendor bills coded against invoices and approvals
• Reconcile bank, credit card, and balance sheet accounts monthly; investigate differences and escalate items that need review
• Record recurring accruals, prepaid releases, payroll, and standard journal entries on schedule with supporting documentation
• Allocate revenue and expenses to classes, jobs, or projects (job costing) according to each client’s policy
• Manage activity in client expense management platforms (e.g., receipts, coding, approvals, and syncing to the general ledger)
• Maintain subsidiary schedules (prepaids, accruals, fixed assets, loans, and deferred revenue) and tie them to the general ledger each month
• Apply customer payments only against a remittance or written instruction; hold and escalate unsupported items
• Complete client-specific tasks such as invoicing, collections follow-up, billable expense tracking, and KPI inputs for management reporting

Review and Analysis (15%)

• Independently review the books through a defined review process before submitting work, including:
  • Resolving negative balances, uncategorized items, and misclassified revenue
  • Verifying postings to parent accounts
• Analyze results to identify trends and unusual movements, and flag them to keep the review focused
• Report close status accurately, confirming reconciliations tie and accruals are recorded, and listing open items in each handoff

Client Communication and Escalation (15%)

• Acknowledge client messages within 4 business hours and remain readily available to the team throughout the workday
• Escalate blockers the same business day with full context and a recommended next step
• Follow up proactively with Accounting Managers and teammates; escalate even small discrepancies
• Work within the scope of each engagement and follow client instructions; ask before acting outside them

Process, Tools and AI (15%)

• Work within the organization’s delivery workflow and keep each client’s SOP and task list current
• Use approved AI tools responsibly within the accounting workflow, verifying outputs against source documents
• Record time accurately and daily against each engagement, and obtain approval before exceeding budgeted hours
• Suggest process improvements as you learn each workflow

Requirements

• Bachelor’s degree in Accounting or Finance and 2+ years of accrual basis month-end close experience across multiple clients, or 5+ years of equivalent experience
• Hands-on experience with QuickBooks Online (QBO ProAdvisor certification a plus)
• Working knowledge of U.S. GAAP
• Strong command of accrual accounting, including accruals, prepaids, deferred revenue, fixed assets, and reversals
• End-to-end ownership of bank, credit card, and balance sheet reconciliations
• Working understanding of revenue recognition and how to book simple cases (advanced cases will be trained)
• Payroll experience is a plus but not required (training provided)
• Exposure to Ramp, Rippling, Gusto, ADP, Bill.com, or Expensify is a plus (training provided)
• Openness to using AI tools in the accounting workflow
• C1/C2 English level required

Core Competencies

• Strong attention to detail and commitment to complete supporting documentation for every transaction, reconciliation, and journal entry
• Ability to manage a full load averaging 6 to 8 client engagements, reached through structured, phased onboarding
• Ownership of work and accurate, honest reporting of status
• Comfort following written processes and checklists in a fast-moving, evolving environment
• Proactive follow-up, early notice when timelines slip, and asking thoughtful questions
• Openness to frequent feedback and applying it constructively
• Organized and self-managed in a remote environment, handling deadlines and task lists without reminders

Compensation & Benefits

• Salary: $2,500 per month
• 15 days of PTO plus U.S. holidays
• Promotion from within with structured career progression
• Professional development, including QBO ProAdvisor certification support and training in responsible AI use
• Exposure to complex engagements and U.S. business owners and finance leaders

Location and Schedule

• Based in Latin America
• Availability for 40 hours a week on U.S. business hours
• Core hours: 10:00 AM to 6:00 PM Eastern Time